Payroll Tax Specialist

Job Details: Payroll Tax Specialist

Remote - ET TimeZone (9-5pmEST)

Contract/CTH

The Role

Were looking for an experienced payroll professional to own US payroll tax and compliance. You will be our go-to payroll tax expert: processing quarter and year-end reporting using ADP Smart Compliance Topia and Workday Payroll across 43 states.

What Youll Own

US payroll operations

Serve as back-up support for end-to-end bi-weekly multi-state payroll processing for exempt and non-exempt employees (1200 ees) in Workday with a focus on payroll tax.

Own post payroll reconciliations and audits resolving variances before funds are released.

Assist with processing all components: base pay overtime commissions and bonuses leave off-cycle and final pay in line with state-specific pay timing rules

Tax and compliance

Own payroll tax compliance: multi-state withholding including work-location tracking and tax allocation in Topia. You will have oversight responsibilities for ADP tax filings agency notices and quarter and year-end W-2 process. Knowledge of Topia is a plus.

Monitor federal state and local wage-and-hour and payroll tax changes (including California New York New Jersey Connecticut Massachusetts and Washington) confirm theyre reflected correctly in ADP and update internal processes accordingly

Maintain payroll records controls and documentation and act as the primary payroll contact for tax and financial audits.

Deliver payroll reporting worker compensation analysis and funding for Finance

Lead the analysis and remediation for payroll compliance notices.

Provide second-level review for our Canada payroll process on ADP Workforce Now; working with our ADP vendor contact.

Serve as the trusted point of contact for employees HR and Finance on payroll tax inquiries.

What You Bring

8 years of US multi-state payroll experience including full ownership of the payroll cycle

Expert-level skills with ADP Smart Compliance. Knowledge of Workday US payroll configuration and process experience required.

Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules.

A proven track record of owning payroll end to end including diagnosing issues identifying root causes and recommending solutions

Highly organized with critical thinking to troubleshoot payroll and tax process issues.

Advanced Excel skills and comfort moving large data sets between systems

Sound judgment and discretion with confidential information

Clear confident communication with employees and senior leaders alike

Required Skills:

Payroll TaxADPWORKDAY