Payroll Specialist

Under the general direction of the Business Manager Supervisor of Payroll or Chief Financial Officer the Payroll Specialist processes all phases of payroll responds to complex and unusual payroll problems and computational questions ensures compliance with mandated requirements and maintains confidential employee records. The incumbents in this classification provide the school community with payroll services which directly support student learning and achievement.

The following alphabetical list of functions duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions duties and tasks from those set forth below to address business needs and changing business practices.

• Assists auditors by providing supporting documentation and/or information.
• Assists with preparing reports (e.g. state labor reports benefit gross to net calculations) to provide written support and/or convey information.
• Compiles payroll information related to work assignments to provide required documentation and/or process information.
• Distributes payroll and other documents (e.g. sub-tracking new/change forms flyers).
• Informs other staff and/or outside parties regarding procedural requirements to process transactions.
• Maintains a variety of payroll information files and records to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Monitors assigned payroll activities and/or components (e.g. leave time work location) to ensure compliance with established financial legal and/or administrative requirements.
• Participates in unit meetings in-service training and workshops.
• Prepares written materials and electronic payroll information to document activities provide references convey information and comply with established financial legal and/or administrative requirements.
• Processes payroll-related data (e.g. timesheets withholding information) to update information authorize timely payment and/or comply with established payroll practices.
• Reconciles payroll account balances to maintain accurate account balances and comply with established guidelines.
• Researches and resolves discrepancies in payroll and/or benefit information and/or documentation (e.g. timesheets leave time benefit provider/s withholding and salary status) to ensure the accuracy of records employee payments and adherence to procedures prior to processing.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments savings contributions direct deposits) to provide necessary information for making decisions assist employees take appropriate action and/or comply with established fiscal guidelines.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit and the District including various mandatory district trainings.

• Accounting and bookkeeping principles and practices
• Basic math including calculations using fractions percentages and/or ratios
• English usage grammar punctuation and spelling
• Relevant software applications including advanced spreadsheet applications
• Codes/laws/rules/regulations/policies related to accounting and payroll
• Personnel processes and practices

• Apply district state and federal policies and regulations
• Read and understand complex multi-step written and oral instructions
• Gather collate classify and/or analyze data
• Prepare and maintain written reports and accurate records
• Work with a wide diversity of individuals and diverse groups in a variety of circumstances
• Present information orally and in writing to others
• Problem solve with data and situations identifying issues and creating action plans
• Meet deadlines and schedules and set priorities
• Work as part of a team
• Maintain confidentiality
• Show attention to detail
• Provide quality customer service
• Develop and maintain effective work relationships

(At time of application and in addition to the Knowledge Skills and Abilities listed above.)

EDUCATION REQUIRED:
High School diploma or equivalency.

EXPERIENCE REQUIRED:
Three (3) years of increasing responsibility in payroll accounting bookkeeping or other areas as appropriate.

Equivalency - Twelve (12) units in college-level study in business administration accounting bookkeeping and related fields which require computer applications from an accredited college or university can be substituted for one year of experience.

LICENSE(S) REQUIRED:

• None required

• Pass the Districts applicable proficiency exam for the job class with a satisfactory score
• After an offer of employment obtain the following:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through the Districts provider

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.