Payroll Specialist I 226 Days (2026-2027)

Job Title:SpecialistWage/HourStatus:Non-Exempt

Job Role:Payroll IFunding Source: Local

Pay Grade:PR7

Department/School:Payroll

Function:Finance

Reports to:Director ofPayroll

HR Date Approved:November 2006

HRDateRevised:March2024

SUMMARY:

Under moderate supervisionprepares payroll for theDistrict including related reports. Ensures accurate and timely preparation of payroll records by following prescribed procedures and regulations.

The essential functions pursuant to the Americans with Disabilities Act may include the characteristic duties and responsibilities noted herein however this list represents examples only and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model KISD core organizational beliefs and values;perform duties effectively and efficiently for the purpose of supportingas well ascontributing to high student achievement.

• Provide program support and service delivery; communicate effectively within and across teamsplusparticipate in cross-functional work groups.

• Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

MAJORRESPONSIBILITIES AND DUTIES

DepartmentSupport

• Provide administrative andclericalsupport tothedepartmentDirector.

• Handle routine inquiries to ensure a high level of serviceresponsiveness knowledgeable support for employees and their supervisors.

• Assist with all facets of the assigned department including but not limitedtopreparing items for board meetingsprocessing and monitoring Public Information Act requests receiving sorting and distributing mail and other documents.

• Responsible formaintaining inventories of supplies and material and ordering office supplies as needed.

• Workand assiston special assignments projects and programs as directed.

Payroll

• Receive and audit time sheets forDistrict employees as assigned.

• Calculate employee wages salaries hours worked overtime pay and determine withholdings deductions and net pay.

• Prepare paychecks and maintain employee payroll history.

• Prepare and post payroll changes including time clock error logs salary changes terminations and new employee information.

Reception and Phones

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public andstaffreferringappropriate inquiries or problems tothe departmentDirector.

Reports and Correspondence

• Compile pertinent data used to prepare various required state and local reports.

• Prepare purchase orders and payment authorizations as directed.

Policy Reports and Law

• Maintain confidentiality.

• Develop and maintain systems for retrieval of information in support of all programs; compile maintain file and secure all physical and computerized reports records and other required documents.

• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.

• Comply with all policies operating procedures legal requirements and verbal and written directives.

• Comply with the Professional Code of Ethics and Standard Practices forTexasEducators.

• Follow District safety protocols and emergency procedures.

• Perform other related duties as assigned.

QUALIFICATIONS:

Education/Certification:

• High School Diploma orequivalent

• Associate Degree (preferred)

Experience:

• Three (3) years successfulrelated work experience

• Experience in public educationpayrollenvironment (preferred)

SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:

• Proficient skills in keyboarding data entry word processing and file maintenance

• Ability to use software to develop spreadsheets and databases and do word processing

• Ability to prioritize workflow to address the multiple needs of the supervisor or the department

• Ability to multi-task numerous complex administrative activities

• Basic math skills

• Strong organizational communication and interpersonal skills

• Knowledge of school district organization operations and administrative policies

• Ability to read and comprehend instructions correspondence and memos

• Excellent public relations organization communication and interpersonal skills

SUPERVISORY RESPONSIBILITES:

• None

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:

Tools/Equipment Used:

• Standard office equipment including personal computer and peripherals

Posture:

• Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion:

• Repetitive hand motions frequent keyboarding and use of mouse; occasional reaching

Lifting:

• Occasional lightto moderatelifting and carrying (less than44pounds)

Environment:

• Work to be completed on-site from assigned school or building;regular exposure to noise and computer monitors

• No remote work

• Occasional districtwide travel

Mental Demands:

• Work with frequent interruptions; maintain emotional control under stress work; prolonged or irregular hours

Required Experience:

IC