Payroll Representative

Under general supervision responsible for the facilitation and support of the payroll records and validation of payroll results using registers and reports. Responsible for in-house processing of bi-weekly payrolls. Responsible for all required pre- and post-processing tasks to include verification of payroll run review of federal and state W-4 elections and labor distribution entry and reallocations. Perform specialized timekeeping system tasks of creating employee schedules and timecard approver follow-up. Work collaboratively with Human Resources and Benefits team members.

• 1. Assist with processing payroll biweekly.
• 2. Review employee change details. Perform wage calculations for retroactive pay and vacation payouts when necessary.
• 3. Process payroll accounting adjustments for faculty and staff.
• 4. Review federal and state W-4 entries and follow up with employees for additional information where required.
• 5. Process on-demand payroll for additional payments such as faculty incentive payments on-call pay and signing bonuses.
• 6. Provide timekeeping system support by resolving errors and timecard approval follow-up.
• 7. Provide payroll support to employees and leaders having complete accountability in ensuring all interactions are professional courteous and otherwise a positive experience. Support includes responding to payroll labor costing and timekeeping questions by email or telephone.
• 8. Cross-functional training on all payroll tasks.
• 9. Assist with system testing such as semi-annual ERP and timekeeping system updates and enhancement requests. Participate in other department and organization initiatives such as system upgrades and automation of processes.
• 10. Assist with other duties as assigned.

• Strong organizational skills and the ability to prioritize and stay focused on assigned priorities work independently to meet internal and external deadlines and produce a consistently high-quality product.
• Strong communication skills and the ability to listen critically and interact with individuals at all levels of the organization.
• Strong technology skills including automated payroll and timekeeping systems and their related reporting tools MS Excel MS Word etc.
• Solid critical thinking problem-solving and analytical skills. Experienced at working independently to analyze available information draw conclusions and understandings and present such conclusions effectively to management.
• Manage multiple and often competing priorities and excel in a fast-paced team-oriented environment.

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: High School Diploma

Minimum Required Experience: 2 years of payroll-related responsibilities

Preferred Education: Associates Degree

Work requires occasionally lifting moderate weight materials standing or walking continuously.

Occasional exposure to dust noise temperature changes or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

#LI-AV1

• Outstanding Healthcare Coverage including but not limited to Health Vision and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans local fitness facilities Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors from our internal operations to our interactions with our partners are driven by our shared organizational values: Caring Collaborative Curiosity Inclusive Integrity Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds experiences and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world and we recognize that a healthy and thriving community starts from within. Our values define who we are what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all then MCW is the place for you. For more information please visit our institutional website.

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty staff and students as well as ensuring equal educational opportunity employment and access to services programs and activities without regard to an individuals race color national origin religion age disability sex gender identity/expression sexual orientation marital status pregnancy predisposing genetic characteristic or military status. Employees students applicants or other members of the MCW community (including but not limited to vendors visitors and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.