Payroll and HR Specialist

Balanced Body is hiring! Were on the hunt for an experienced Payroll and HR Specialist to join our People team and help keep both the paychecks and the people side of Balanced Body running smoothly.

In this role youll manage payroll domestic and international for 450 employees on our biweekly cycle hands-on and detail-heavy during processing week lighter in the week between while also handling core HR responsibilities across employee records compliance training & development and onboarding/offboarding plus supporting the broader People team on recruiting employee relations and safety. If you love precision and process just as much as you enjoy keeping people-facing operations running smoothly we want to meet you.

Youll bring sharp attention to detail rock-solid consistency and the communication chops to work cross-functionally with leadership across the company. We move fast and priorities shift so comfort with a little healthy chaos is a return youll be joining an industry leader thats stable growing and genuinely cares about doing right by people and the planet.

General Responsibilities

Payroll

• Run regular audits reconcile reports and untangle complex payroll discrepancies
• Audit timecards and partner with leaders on corrections
• Track leaves of absence and benefit payments
• Maintain clean accurate payroll records
• Field and resolve payroll questions from employees and managers
• Process manual checks (adjustments final checks etc.) as needed
• Draft commission incentive and bonus calculations per company process
• Maintain G/L reconciliations for payroll benefits PTO accrual and related activities and other accounts as assigned
• Generate draft journal entries to record payroll and related activity for review
• Assist in annual payroll audits including year-end reconciliations

US Domestic Payroll

• Process bi-weekly and off-cycle payrolls accurately and on time for 450 multi-state employees
• Implement payroll software changes and set up new states nationwide
• Keep us compliant with federal state and local tax laws

International Payroll

• Process monthly international payroll
• Implement payroll software changes as needed
• Learn and train leaders on international payroll laws

• Maintain file audit and inspect employee records ensuring compliance and organized filing (including termination records); responsible for file archiving
• Ensure HR documents (e.g. performance reviews disciplinary actions) are signed and uploaded into HRIS

• Track certifications ensuring documentation is complete and current in HRIS
• Assist with training schedules vendor communications and all logistics for company-wide trainings
• Maintain accurate training records for EDD ETP compliance

• Support onboarding: build new-hire packets and files
• Support offboarding: build termination packets and maintain termination records

• Partner in employee events celebrations and recognition
• Manage the swing shift contact roster

• Support recruiters with scheduling interviews and participate in open interviews
• Support HR Generalists with employee relations activities
• Support the Safety Specialist with safety training and EHS software updates

• 5 years of experience in a combined payroll and HR role or equivalent combined experience across payroll and human resources functions
• Hands-on experience with employee relations conflict resolution and workplace investigations
• Multi-state payroll and employee relations experience is a plus (CA TN CO OR)
• Strong grasp of payroll best practices employment law and US labor law (FLSA OSHA FMLA)
• Associates degree in Business Administration Human Resources or related field; Bachelors in HR a plus
• Payroll Practitioner Certificate a plus
• Proficiency in payroll software (Paylocity a plus) experience managing an HRIS and intermediate/advanced Excel
• Strong working knowledge of Microsoft Word PowerPoint and Outlook
• International HR compliance experience is a plus
• Manufacturing environment experience is a plus
• A trustworthy handle on sensitive confidential information
• Excellent communication and people skills
• Self-directed and able to prioritize with urgency when deadlines demand it

The Company

Body is the worlds largest designer and manufacturer of Pilates equipment as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries with world-renowned customer service and a serious commitment to environmentally friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large let us hear from you.

We offer competitive compensation and excellent benefits including:

• Medical Dental and Vision
• 401(k) Match
• Life and Long-Term Disability Insurance - Employer Paid!
• Paid time off and holidays

Balanced Body is an equal opportunity employer dedicated to workforce diversity.

NO AGENCY CALLS!