Payroll Accounting Specialist

What can you expect from us in return for your hard work
Look here to see the additional benefits! They include:

ü Work/life Balance
ü Health Coverage
ü Retirement plans
ü Paid Vacation and Sick Leave and Holidays
ü And more

Ø Public Service Loan Forgiveness (PSLF) Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires successful completion of a criminal background check.

• Only online applications are accepted. By applying online you are able to receive updates and monitor the status of your application.

• The Department of Administration participates in E-Verify to confirm employment accepting a job offer and completing form I-9 your information will be submitted to the Department of Homeland Security and Social Security Administration for more information about E-Verify please visit the E-Verify website found here live in Helena Montana
  Helena is Montanas capital city of about 75000 people surrounded by rolling hills and lofty mountains just below the Continental Divide offering a quiet place to call home where smalltown living meets yearround outdoor adventure.
  
  Why should you keep reading and consider working here
  We know you have other work options but we invite you to consider joining us at the State of Montana Department of Administration. As a customer servicefocused organization we provide centralized services specialized support and practical solutions to state agencies boards and commissions as well as local governments across Montana. Our vision is to transform how government services are delivered and accessed serving state government with effective efficient and customerdriven solutions that benefit all Montanans. (You can learn more about ushere.)
  
  What is this career opportunity
  The Payroll Accounting/Compliance Specialist performs advanced payroll accounting functions to ensure the accurate reconciliation reporting and distribution of payroll-related funds. This position serves as the agencys primary resource for Public Employees Retirement System (PERS) reconciliation and reporting while administering the timely remittance of employee payroll withholdings and employer contributions to retirement systems benefit providers government agencies and other authorized vendors. The position performs complex reconciliations maintains compliance with state and federal regulations supports financial reporting and audits and collaborates with internal and external partners to ensure the integrity of payroll accounting processes.
  
  Responsibilities include:
  
  Public Employee Retirement (PERS) Administration

  • Serve as the agencys primary liaison for PERS payroll reporting and reconciliation.
  • Reconcile retirement contributions prepare required reports and adjustments and resolve reporting discrepancies.
  • Monitor retirement eligibility contributions rates membership classifications and retirement deductions.
  • Maintain supporting documentation and ensure compliance with PERS reporting requirements.
  • Assist employees and coordinate with PERS representatives on retirement-related payroll questions and issues.

  Payroll Liability and Vendor Remittance

  • Process and reconcile payroll liabilities employee deductions and employer contributions for vendors benefit providers and government agencies.
  • Verify liability balances and ensure payments are accurate timely and consistent with statutory and contractual requirements.
  • Reconcile payroll liability accounts with payroll records vendor invoices and the general ledger; research and resolve discrepancies.
  • Coordinate with Accounting vendors and state agencies to resolve payment and reporting issues.
  • Maintain supporting documentation prepare required reports and ensure compliance with payroll deduction requirements and audit standards.

  Year-End Payroll Reporting and Tax Compliance

  • Complete year-end payroll closeout and reconcile payroll registers general ledger accounts employee wages deductions taxable benefits employer contributions and tax records.
  • Prepare review submit and distribute required federal and state payroll tax filings including Forms W-2 Forms 941 and state withholding reports.
  • Research and resolve payroll tax and year-end reporting discrepancies; process corrections and amended filings as needed.
  • Maintain documentation and supporting reconciliations for financial reporting and internal and external audits.
  • Monitor federal and state tax law and reporting changes and update payroll processes as needed.

  Payroll Administration

  • Process payroll transactions and adjustments that affect retirement contributions and reporting.
  • Review payroll registers and retirement-eligible compensation to ensure accurate retirement deductions.

  Customer Service

  • Respond to employee questions regarding retirement eligibility deductions contribution history and payroll adjustments.
  • Work collaboratively with Human Resources Finance and agency management to resolve payroll and retirement issues.

  Systems and Process Improvement

  • Maintain payroll and retirement reporting systems and related procedures.
  • Identify process improvements support system testing and strengthen internal controls for payroll and retirement reconciliation.

  Other Duties

  • Crosstrain in payroll operations to provide backup support.
  • Assist with special payroll retirement and financial projects; perform other related duties as assigned.