Payroll Accountant
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Job Summary
KAMRAN & COMPANY
Job Description
Payroll Accountant
Department: Accounting / Finance Reports To: Controller FLSA Status: Exempt
About Kamran & Company
Kamran & Company is a leading commercial foodservice equipment dealer and design-build contractor with over 34 years of industry history and $1B in completed project value. We serve casinos stadiums hospitals and hospitality venues nationwide delivering the full project lifecycle from specification and design through procurement and installation. We are growing and we are looking for people who take pride in their work own their responsibilities and want to build something lasting.
Role Summary
The Payroll Accountant owns the accurate and timely processing of company payroll and the accounting behind it. This is a hybrid payroll and accounting role: it runs the payroll cycle end to end timekeeping earnings and deductions taxes and funding and then owns the reconciliations journal entries and labor cost allocations that carry those numbers into the general ledger. Because our work is project-based and spans multiple states and job sites this role is also responsible for correct multi-state tax registration and withholding prevailing wage and certified payroll reporting where applicable and getting labor costs coded to the right job. Payroll is the one deadline that never moves and the one number every employee checks the ideal candidate is precise discreet and takes full ownership of getting it right.
Key Responsibilities
Payroll Processing
- Work with ADP to process end-to-end multi-state payroll on the published schedule including hourly salaried commissioned and field personnel.
- Review and validate timekeeping data overtime per diem shift differentials and paid time off before each run; resolve discrepancies with managers ahead of the deadline.
- Maintain employee payroll records new hires terminations pay rate and status changes direct deposit and tax withholding elections.
- Administer garnishments child support orders levies and other mandatory withholdings in accordance with applicable law and remittance deadlines.
- Process off-cycle payments final pay bonuses commissions and manual checks in compliance with state-specific final pay rules.
- Serve as the first point of contact for employee payroll questions responding promptly accurately and with discretion.
Payroll Tax & Compliance
- Ensure accurate federal state and local payroll tax withholding deposits and filings; monitor jurisdictions where employees work and register in new states as needed.
- Reconcile and review quarterly and annual filings Forms 941 940 state unemployment returns W-2s and W-2c corrections.
- Research and resolve payroll tax notices from taxing authorities; track issues through to written resolution.
- Prepare certified payroll and prevailing wage reports for applicable public and Davis-Bacon projects including fringe benefit documentation.
- Maintain compliance with FLSA multi-state wage and hour rules overtime and meal/rest requirements and recordkeeping retention standards.
- Support workers compensation audits 401(k) audits and annual financial statement audits with reconciled payroll schedules and supporting detail.
Payroll Accounting & Job Costing
- Prepare and post payroll journal entries including wages employer taxes benefits accruals and PTO liability.
- Reconcile all payroll-related general ledger accounts monthly payroll clearing tax liabilities benefit deductions and accrued wages and resolve variances promptly.
- Allocate labor costs to the correct jobs cost codes and departments; partner with Project Managers to validate field time coding and burden rates.
- Reconcile payroll register totals to bank funding tax deposits and the general ledger every cycle.
- Provide labor cost reporting and analysis to support job costing WIP schedules and management review.
Benefits & Systems Support
- Process benefit deductions and reconcile carrier invoices to payroll deductions; research and correct discrepancies.
- Administer 401(k) contributions loan repayments and employer match funding within required deposit timelines.
- Support annual open enrollment and ACA reporting including Forms 1094-C and 1095-C.
- Maintain and improve payroll system configuration earnings and deduction codes and workflow documentation.
- Document payroll procedures and help strengthen internal controls over pay changes approvals and payroll disbursement.
Qualifications
Required
- Bachelors degree in Accounting Finance or a related field or equivalent payroll experience.
- 24 years of hands-on payroll processing experience including full-cycle responsibility for a multi-state employee population.
- Working knowledge of payroll tax withholding deposits and quarterly and annual filings (941 940 state unemployment W-2).
- Understanding of FLSA overtime calculation and multi-state wage and hour requirements.
- Experience preparing payroll journal entries and reconciling payroll-related general ledger accounts.
- Advanced Excel skills (pivot tables lookups large data sets) and comfort reconciling across systems.
- Absolute discretion with confidential compensation and employee information.
- Meticulous attention to detail and the ability to hit a fixed payroll deadline every cycle without exception.
- Clear direct written and verbal communication skills including the ability to explain pay calculations plainly to employees.
Preferred
- Experience with NetSuite or a comparable ERP and with a major payroll platform (ADP Paylocity Paycom UKG or similar).
- Certified payroll and prevailing wage / Davis-Bacon reporting experience.
- Construction contracting or other job-cost environment experience with labor allocation to projects.
- Union payroll fringe benefit and multi-employer plan reporting experience.
- FPC or CPP certification or active progress toward it.
Our Core Values RACE
RACE is more than an acronym its how we show up every day for our clients our teammates and our partners:
- Responsiveness.Payroll is the one deadline that never moves. Employees managers and taxing authorities all depend on this role delivering on schedule and an employee with a pay question deserves an answer today not next cycle. If something is at risk it gets flagged the same day not the same week. Responsiveness is the foundation of trust and nowhere is that trust more personal than someones paycheck.
- Accountability.Every check deduction and filing has your name on it. You own the cycle the clean ones and the corrections. When something is wrong we tell the employee fix it quickly and repair the process behind it. We dont pass the problem and we dont wait for someone else to notice. Late flags create crises; early flags create options.
- Collaborative.Payroll sits at the intersection of Accounting HR Project Management and outside providers and auditors. No one wins alone here. We share information freely explain the numbers in plain language and solve problems together rather than around each other while protecting the confidentiality this role requires.
- Empathy.We lead with respect for the people around us teammates vendors clients and partners alike. A pay issue is never just a number to the person it affects; we take time to understand before we act and we treat people the way we want to be treated. Empathy isnt a soft skill its a business skill that keeps relationships intact and teams moving.
What Success Looks Like
In the first 90 days a successful Payroll Accountant will:
- Be independently running the full payroll cycle on schedule with accurate first-run results and minimal off-cycle corrections.
- Have all payroll general ledger accounts reconciled monthly with variances identified and explained rather than carried forward.
- Have labor costs coding cleanly to the correct jobs and cost codes with any field timekeeping issues addressed at the source.
- Have payroll tax registrations deposits and filings current across every state where we have employees with no open agency notices.
- Proactively flag compliance risks coding errors and process gaps before they reach an employees paycheck or a filing deadline.
Kamran & Company is an equal opportunity employer. We are committed to building a team that reflects the communities we serve.
