Patent Project Coordinator

Job Description:

Since its founding more than 100 years ago ITW has become one of the worlds leading diversified manufacturers of specialized industrial equipment consumables and related service businesses. We place a high premium on developing innovative solutionsmost of which are developed in tandem with our customers. And we continue to ensure that our customers receive timely cost-effective service for our innovative products.

ITWs differentiated business model comprises unique core capabilities: our proprietary 80/20 business process customer-back innovation and our well-known decentralized entrepreneurial culture. These capabilities are unmistakably ITWand key to our longevity and strong performance.

ITWs products and solutions are at work all over the world in deep-sea oil rigs aerospace technology bridges and wind turbines healthcare the spaces in which we live and work the cars we drive and the mobile devices we rely on. We are never whether we know it or not more than a few steps from an innovative ITW solution.

ITW (NYSE: ITW) is a Fortune 300 global multi-industry manufacturing leader with revenue of $15.9 billion in 2024. and employs 44000 people operating in 51 countries. Our headquarters are in Glenview IL. include a fitness center at no cost to the employees a cafe outdoor volleyball courts walking trails around the facility employee resource groups corporate discounts dry cleaning services covered/outdoor parking and much more. We are just a block away from the nearest Metra station and it is a quick 20-minute train ride to downtown Chicago museums lakefront and other activities.

More details on our benefits can be found on our website at is seeking a Patent Project Coordinator to support at least three in-house patent attorneys. The primary responsibilities are:

• Interpreting correspondence to identify and track docket dates for patent prosecution and internal project deadlines.
• Maintaining and updating patent prosecution and correspondence dockets.
• Detailed electronic filing and data retrieval.
• Preparing and occasionally filing of IP documents including routing for execution.
• Formatting specialized forms spreadsheets and various documents.
• Coordinating routing and tracking foreign filing recommendation forms and instructions within enterprise.
• Generating formatting and updating reports.
• Downloading and organizing patents and patent-related documents.
• Creating and maintaining an agreement docket.
• Designing/formatting presentation slides.
• Assisting with IP recognition-related processes and events.
• Liaising with IP staff and legal staff on projects.
• Understanding improving and simplifying processes associated with IP workflows.
• Performing other departmental duties and projects as assigned.

Experience & Skills Required:

• An associate degree at a minimum is required.
• 5years of experience in an administrative support role and/or an administrative project-related role.
• Technical competence in MS Office 365 Outlook Word Excel Access PowerPoint and SharePoint.
• Ability to efficiently multitask and prioritize responsibilities in a fast-paced environment.
• Ability to work with limited supervision and also effectively as part of IP and legal team.
• Ability to work onsite at the Glenview office with flexibility in hours.
• Knowledge of or experience with patents strongly preferred.
• Preferred experience with CPi or other IP Matter Management and/or docketing software.
• Detailed and accurate data input capability.
• Preferred experience with electronic legal billing systems.
• Status as Notary Public is a plus.
• Candidate must have a strong sense of professional responsibility.

Compensation Information:

The compensation for the role is paid hourly at a range of $32.00 - $36.00 per hour.

ITW considers various factors when extending an offer including but not limited to the scope and responsibilities of the position the candidates work experience education and training geographic location key skills as well as market and business considerations.

In addition to a competitive salary ITW employees in the U.S. are eligible for a comprehensive benefits package. This package includes medical dental vision disability and life insurance programs. We also provide a 401k plan with both a company match and additional employer contribution Flexible Spending Accounts Health Savings Accounts Employee Assistance Program Commuter benefits Adoption Assistance and Educational Assistance; Parental Leave vacation sick time and 11 Paid Holidays.

ITW is an equal opportunity employer. We value our colleagues unique perspectives experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer ITW is committed to equal employment opportunity and fair treatment for employees beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race color sex gender identity sexual orientation religion national origin age disability protected Veteran status or any other characteristic protected by applicable federal state or local laws.