Part 135 Operations CoordinatorFlight Follower Bedford

Operations Coordinator Waltzing Matilda Aviation (Bedford MA / KBED)

Full-time Hybrid Reports to: Director of Operations Bedford

About us
Waltzing Matilda Aviation is a Part 135 on-demand charter operator based at Hanscom Field in Bedford MA. We fly a growing fleet of light super-midsize and heavy business jets for charter clients and aircraft owners and were adding a second base at Dallas Love Field. Were a small team that cares about safety sweats the details and treats every trip like it matters because to our owners and passengers it does.

The role
The Operations Coordinator is part of the team that runs our Bedford fleet day to day. Youll plan trips from quote to completion crew them legally coordinate logistics and make sure our clients owners and crews have a smooth experience. Youll report to the Part 119 Director of Operations and work closely with our Chief Pilot Maintenance and Sales teams. The ideal candidate is familiar with 14 CFR Part 91 and 135 regulations with emphasis on Operational Control.

What youll do

• Build and manage trips in JetInsight flight planning software: aircraft and crew assignments trip sheets and itinerary changes
• Crew-schedule within Part 135 flight duty and rest limits and track crew currency and availability
• Coordinate FBOs fuel catering ground transportation hotels and crew logistics
• Support flight following and dispatch functions under WMAs operational control procedures including weather NOTAMs slots PPRs and airport restrictions
• Arrange international trip support permits customs and handling with our vendors
• Act as a point of contact for charter clients and aircraft owners before and during trips
• Coordinate with Maintenance on aircraft availability and scheduled downtime
• Keep accurate trip records and support post-trip billing and reconciliation
• Help with compliance programs as assigned such as security program recordkeeping drug and alcohol program records and crew onboarding paperwork
• Share after-hours and weekend on-call coverage on a rotating basis

What were looking for

• 2 years in Part 135/91 charter or corporate flight operations: scheduling dispatch or ops coordination
• Working knowledge of Part 135 duty/rest rules and general charter operations
• Experience with flight scheduling software (JetInsight FOS Leon Avianis Levelflight or similar)
• Calm clear communication under pressure. Plans change and you keep everyone informed.
• Strong attention to detail and follow-through
• Customer-service instincts for high-expectation clients
• Ability to cover a shared on-call rotation in a 24/7/365 operation

Nice to have

• FAA Aircraft Dispatcher certificate
• International trip-planning experience
• Familiarity with TSA security programs DOT drug and alcohol programs or BambooHR
• Cabin attendant line service or FBO background

Compensation and benefits
$60000$70000 annually depending on experience Health/dental/vision Flexible PTO 401(k) with employer match STD/LTD and Life Insurance

To apply
Submit your résumé and a short note on your ops experience to Matilda Aviation is an equal opportunity employer. Final candidates must complete a background check and DOT pre-employment drug testing if the role is designated safety-sensitive.

Required Experience:

Manager