Paralegal Specialist

DUTIES AND RESPONSIBILITIES

The Paralegal Specialist will provide legal and administrative support to the General Counsel Deputy General Counsel and Associate General Counsel in connection with the Courts legal advisory ethics policy and administrative functions.

This position requires a high level of professionalism discretion and the ability to manage multiple priorities in a confidential legal environment.

The Paralegal Specialist performs a full range of legal and administrative support duties in support of the Office of General Counsel (OGC) including but not limited to:

• Conducting legal and factual research related to statutes regulations case law ethics rules and standards Court policies and administrative matters.
• Assisting attorneys with drafting reviewing and editing legal memoranda correspondence policies standard operating procedures guidance documents and internal advisory materials.
• Preparing summaries chronologies analyses and background materials for legal ethics and advisory matters.
• Tracking assignments deadlines and action items for matters handled by OGC and ensuring timely follow-up.
• Learning Court and OGC systems and processes to predict and complete tasks with minimal oversight.
• Utilizing critical thinking skills to evaluate information and data and to communicate relevant points.
• Identifying trends in workflow and recommending responsive actions.
• Maintaining official and working files including sensitive and confidential records in accordance with Court records management requirements.
• Managing document intake version control and distribution of OGC materials.
• Assisting with administration of the Courts ethics program including intake and tracking of ethics-related inquiries and supporting documentation.
• Supporting the development maintenance and coordination of ethics training and reference materials.
• Coordinating meetings calendars and logistical arrangements for OGC leadership.
• Drafting routine correspondence and responding to internal requests for information as appropriate.
• Serving as a liaison with Court offices chambers and external contacts on administrative or procedural matters.
• Performing other related duties as assigned.

This appointment is made without regard to Title 5 governing appointments to competitive service.

The selectee will be subject to a two-year probationary period. A background security investigation is required for all new hires. The appointment will be subject to the applicants successful completion of fingerprinting and a favorably adjudicated background security investigation. Failure to meet these requirements will be grounds for termination.

Required Qualifications:

• The selectee must have a paralegal certificate or degree from an accredited institution or an equivalent combination of education and progressively responsible paralegal or legal support experience.

• Proficiency in legal research including use of online legal research databases and methods.
• Ability to communicate clearly and effectively in writing and orally.
• Skill in organizing tracking and managing multiple assignments and deadlines with exceptional attention to detail.
• Flexibility to adapt to shifting priorities and provide support for multiple attorneys.
• Ability to perform duties and assignments independently.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office applications and electronic records systems with a willingness and ability to learn other technologies and systems used by the Court.

• Experience working in a federal court judicial branch government legal office or law firm.
• Familiarity with judicial ethics ethics advisory functions or administrative law.
• Experience supporting senior-level attorneys or executives in a high-paced work environment.