ParalegalLegal Assistant Real Estate Firm San Ramon (Onsite)

BURKE CO.

THE GIST:

Our client an established real estate development firm is seeking a Paralegal/Legal Assistant to join their Legal team and provide hands-on support across complex real estate transactions legal operations and day-to-day administrative needs. This is an ideal opportunity for a someone who has experience with transactional law and enjoys being a true partner to a collaborative legal team.

This is an amazing opportunity to join supportive kind team at an expanding company!

THE NITTY GRITTY:

• Coordinate key aspects of commercial real estate transactions including acquisitions financing loan documentation and property closings
• Review title reports and related documentation; prepare title memos objection letters and assist with resolving title issues
• Manage critical dates timelines and deadlines associated with acquisitions financing and closings
• Prepare and maintain due diligence checklists closing packages and post-closing files
• Coordinate regularly with attorneys lenders title companies and other transaction partners
• Support the preparation review and revision of transactional documents correspondence and legal memoranda
• Maintain corporate and entity records including formation documents resolutions certificates and annual filings
• Manage legal files and develop organized efficient filing systems
• Own calendaring and scheduling for members of the Legal team
• Maintain and improve the Legal teams SharePoint site and other document-management systems
• Utilize legal technology and matter-management platforms to track matters deadlines and invoices
• Help identify opportunities to streamline processes improve reporting and increase efficiency across the Legal Department
• Apply project management skills to track multiple workstreams and keep projects moving particularly during high-volume periods
• Assist with Gantt charts project tracking and other organizational tools as needed
• Communicate regularly with senior legal and business leaders and ensure priorities deadlines and next steps are clearly understood
• Take on additional projects and responsibilities as the role grows

THE ESSENTIALS:

• 5 years of experience as a Paralegal Legal Assistant or similar legal support role
• Must have experience with transactional law
• Bachelors degree and Paralegal Certificate preferred but not required
• Experience supporting real estate transactions acquisitions financing or closings a plus!
• Strong understanding of real estate documentation transaction timelines and closing processes a plus!
• Highly organized with exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Comfortable managing multiple priorities and moving quickly without sacrificing accuracy
• A proactive problem-solver who knows when to ask questions and how to work through issues independently
• Tech-savvy and interested in using technology to improve workflows reporting and organization
• Experience with Legal Tracker (formerly Serengeti) or a similar legal matter-management platform is a plus
• Strong proficiency with Microsoft Word and Outlook; experience with SharePoint preferred
• Comfortable working with project-management tools including Gantt charts
• Someone who brings a positive collaborative attitude and is willing to roll up their sleeves and get the work done
• A clear direct communicator who keeps stakeholders informed and doesnt let things fall through the cracks

THE CHERRY ON TOP:

• Join a warm generous team & culture!
• Established company that is continuing to grow & expand

LOCATION: San Ramon CA (Onsite)

COMPENSATION: $95k-130k base salary benefits bonus (exact compensation will vary based on skills experience and expertise)

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