Paralegal Legal Secretary
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Job Summary
Job Title: Paralegal / Legal Secretary
Work Arrangement: Onsite
Location: Tallahassee FL 32399-3000
Employment Type: Contract
Engagement Type: W2 or 1099 (No C2C)
Final Interview: In Person or Online
Dhaka Technologies Limited Company (DTLC) is hiring a Paralegal / Legal Secretary on behalf of the Florida Department of Environmental Protection (DEP) Office of General Counsel.
Our client is seeking an experienced Paralegal/Legal Secretary with 3-5 years of legal support experience to provide comprehensive litigation and administrative support to a team of 3-4 attorneys. The ideal candidate will have a strong understanding of the Florida court system experience with court filings case management attorney calendar coordination and litigation support functions.
This role requires a detail-oriented professional who can effectively manage multiple priorities communicate with judicial assistants and court personnel prepare legal documents and support attorneys throughout the litigation process.
Dress Code: Appropriate Semi-Professional Dress Attire
Work Environment: Office
- Provide legal secretarial and administrative support to assigned attorneys.
- Format proofread finalize type and electronically file legal documents.
- Prepare correspondence pleadings motions notices subpoenas and other legal documents from drafts and templates.
- File pleadings motions and other court documents with Florida Circuit Courts DOAH and other appropriate tribunals.
- Maintain and organize attorney case files both electronic and physical.
- Manage attorney calendars including scheduling hearings depositions mediations trials and client meetings.
- Coordinate and communicate with Judicial Assistants regarding scheduling and court matters.
- Assist attorneys with discovery requests responses and document production.
- Prepare exhibits hearing binders and case-related documentation.
- Arrange for service of process and maintain tracking of legal deadlines.
- Retain and schedule court reporters and obtain hearing and deposition transcripts.
- Monitor court dockets and case activities.
- Perform general administrative duties including answering phones coordinating travel arrangements and supporting office operations.
- Assist with closing case files and records management activities.
- 3-5 years of experience as a Paralegal Legal Assistant or Legal Secretary.
- Experience supporting multiple attorneys simultaneously (3-4 attorneys preferred).
- Knowledge of Florida court procedures rules and electronic filing systems.
- Experience filing documents with Florida Circuit Courts and the Division of Administrative Hearings (DOAH).
- Strong litigation support experience including discovery exhibits and pleadings preparation.
- Experience communicating with judges offices and Judicial Assistants.
- Proficiency with Microsoft Office Suite (Word Outlook Excel PowerPoint).
- Experience using Adobe Acrobat for document preparation and management.
- Exceptional organizational time management and communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Prior experience in a litigation practice environment.
- Familiarity with court docketing systems and case management software.
- Experience preparing trial exhibits and hearing materials.
- Knowledge of e-filing requirements and court deadlines.
The successful candidate will be responsible for supporting attorneys through all phases of litigation by managing court filings maintaining case files coordinating schedules preparing legal documentation and ensuring compliance with court deadlines and procedural requirements. This role demands strong organizational skills accuracy and the ability to thrive in a fast-paced legal environment.
- Ability to speak and understand English (Required)
- Associates or Bachelors degree (Required)
- Must have 3 to 5 yrs experience working as a paralegal or legal secretary (Required 3 years)
- Proficient using Microsoft Office including Word Outlook Excel and PowerPoint (Required 3 years)
- Experience preparing legal documents and subpoenas (Required 3 years)
- Experience preparing discovery requests and scheduling hearings trials and depositions (Required 3 years)
- Experience formatting finalizing typing and filing documents (Required 3 years)
- Experience preparing letters and legal documents from drafts (Required 3 years)
- Experience filing pleadings and motions with appropriate tribunals (Required 3 years)
- Experience managing executive management daily calendars (Required 2 years)
- Experience managing travel arrangements (Required 1 year)
- Experience working in the Florida Courts systems (Highly desired)
Qualified candidates should email their resume to with "Paralegal / Legal Secretary" in the subject line.
Required Skills:
Required Skills and Experience Valid and active Florida driver license and reliable transportation Ability to pass a Level 2 background screening and clear a motor vehicle record (MVR) check Ability to speak and understand English 1 year of experience in supply or warehouse management 6 months maintaining a fleet of vehicles 6 months using handcarts and hand dollies to move heavy furniture and office equipment 6 months of experience with OSHA and safety regulations 6 months conducting facility site inspections 6 months of experience with IT equipment Ability to assist with disaster management preparing facilities and assets for events and recovery efforts Familiarity with Central Florida regions and GPS navigation Ability to lift up to 50 pounds Ability to work independently and follow directives from the supervisor and team leaders Excellent communication skills and the ability to conduct business in a courteous and respectful manner Education High school diploma or equivalent Work Requirements The staff member reports to 200 N. Kentucky Ave Lakeland FL 33801 Monday through Friday 8:00 AM to 5:00 PM at their own expense. May occasionally drive a state vehicle to other DCF sites in the Central Region (Polk Highlands and Hardee counties) during emergencies. Travel from the Lakeland location is in a state vehicle which covers gas tolls and maintenance. May occasionally require overnight travel in the Suncoast Region during emergencies which is usually related to emergency management activities. Hotel accommodation is provided along with meals or reimbursement. This contract is open to W2 or 1099 candidates only. Corp-to-Corp (C2C) candidates will not be considered. The final interview will be conducted in person. How to Apply Qualified candidates should email their resume to with General Services Specialist (811219) in the subject line.
Required Education:
High school diploma general education degree or equivalent
