Paralegal Admin Assistant

The Paralegal / Administrative Assistant provides comprehensive legal and administrative support to ensure the efficient operation of the team. This role performs a variety of tasks including drafting and reviewing documents and applications managing files conducting basic legal research and coordinating communications within the team with clients vendors agencies and others. This role plays a key part in maintaining accurate documentation supporting compliance efforts and enabling the smooth functioning of day-to-day operations.

This role supports the legal team on a range of legal issues projects and administrative tasks such as:

• Provides general administrative support such as scheduling preparing correspondence organizing records filing scanning coordinating shipments and signatures and assisting with team projects. Arizona notary public a bonus.
• Assist with compliance initiatives the maintenance of electronic documents and files including but not limited to the organization and management of a document management database.
• Obtain and maintain business licenses contractor licenses home improvement salesperson licenses fictitious business name certificates vehicle registrations and renewals permits and other annual renewals
• Research federal state and local laws and regulations and prepare/present findings as assigned.
• Assist with insurance program compliance.
• Draft edit and review documents proofread and manage communications with outside agencies internal clients and contacts and franchisees.
• Maintain accurate and organized legal files case records and compliance documentation.
• Assist with preparing materials for regulatory filings audits and internal reviews.
• Track deadlines action items and contract renewal dates to ensure timely follow-up.
• Prepare reports presentations and correspondence using Microsoft Office applications.
• Assist with onboarding documentation and general office organization.
• Support planning and logistics for team meetings training and team projects.
• Respond to inquiries and request information while maintaining discretion and confidentiality.
• Support adherence to organizational policies procedures and regulatory requirements.
• Maintain a high level of accuracy and attention to detail in all work.
• Prioritize tasks effectively and manage multiple assignments simultaneously.

Pay: $35 per hour and above depending on experience

Hybrid: 2 days in office 3 days work from home (after training is complete)

What We Offer:

• Health insurance Medical Dental and Vision
• Annual bonus potential
• PTO paid holidays and sick days
• 401K retirement plan with company match
• Generous team member discount
• Grow your career with us many promotional opportunities available

Qualifications :

• Bachelors Degree and/or Paralegal Certification 
• 3 years experience working as a paralegal preferably in a fast-paced environment
• Prior experience in an in-house corporate legal team setting preferred 
• High attention to detail and excellent organizational skills 
• Proficient in Microsoft Office 365 Suite (i.e. Word Excel PowerPoint) in addition to Adobe Acrobat

Additional Information :

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We are an equal opportunity employer. We E-Verify.
All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time