Outreach & Events Coordinator Active Clearance Required

Were looking for a an Events & Outreach Coordinatorto work in a dynamic and fast-paced environment within the Academic Engagement Office (AEO). You will be responsible for planning and executing engagement events outreach activities visits and meetings. You will coordinate multiple assignments track actions and deliverables respond to inquiries and work with internal and external stakeholders to support timely execution of activities. You will frequently interact with senior managers within the Office of the Deputy Director for Science and Technology (DDST) academia and other key stakeholders. This role requires the ability to manage multiple active projects simultaneously exercise sound judgment in prioritizing work and communicate project status clearly and effectively to stakeholders. You will report to the DDST Administrator.

This position offers a hybrid schedule blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week based on business needs. 

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Lead administrative operational and project coordination for events outreach activities visits meetings and related AEO initiatives including tracking requests action items schedules logistics and follow-up. 
• Lead the coordination and execution of the Institutional Postdoc Poster Symposium and Research SLAM including all aspects of the participant and visitor experience from invite through day-of event activities. 
• Coordinate university visits postdoc engagement activities and high-visibility internal institutional events including logistics schedules materials badging audiovisual readiness and follow-up. 
• Coordinate the Lawrence Fellowship annual process and lifecycle. 
• Support preparation and distribution of communications products including email announcements flyers signage event promotions and related materials. 
• Independently coordinate information respond to inquiries and prepare schedules reports correspondence planning materials and related documentation. 
• Support development of draft agendas planning materials and coordination timelines for visits meetings events and reviews; work with senior management and stakeholders to gather input and ensure materials are complete and timely. 
• Perform other duties as assigned.

Additional job responsibilities at the A01.3 level

• Coordinate complex administrative and operational activities in support of events outreach efforts and visits including development of schedules tracking tools planning materials and status updates for management. 
• Research coordinate and help resolve complex administrative event visit and outreach issues; serve as a primary point of contact to ensure actions are tracked and appropriately handled. 
• Provide input on budgets and resource planning related to events meetings visits outreach activities and associated support needs.

Qualifications :

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Experience providing administrative operational or project coordination support for areas such as outreach events meetings and visits. 
• Experience leading and coordinating workflows action items requests and deliverables in a dynamic environment. 
• Experience supporting communications materials and distribution process. 
• Experience coordinating meetings seminars events or visit logistics including scheduling facility preparation presentation materials audiovisual support and follow-up. 
• Demonstrated ability to independently prioritize and manage multiple complex and frequently shifting assignments assess and resolve issues exercise sound judgment and implement effective solutions. 
• Advanced computer skills in Microsoft Office applications including preparation of spreadsheets reports presentations correspondence. 
• Excellent interpersonal verbal and written communication skills with strong customer service skills and the ability to work effectively with a wide range of stakeholders.
• Ability to lift and carry 20 pounds which includes event supplies and materials; push and pull carts of supplies catering and the like.

Additional qualifications at the A01.3 level

• Associates degree in a business-related field or equivalent combination of significant experience and education in a related area. 
• Experience coordinating high-visibility events employee engagement activities outreach programs visits workshops conferences or special events. 
• Experience leading and coordinating complex projects and events with multiple stakeholders including developing schedules and workflows tracking deliverables managing competing priorities and ensuring timely communication of project status budget risks and next steps to management and partners. 
• Experience measuring project or operational results gathering and incorporating stakeholder feedback and using lessons learned to improve planning deliverables and overall effectiveness. 
• Significant experience working closely with and representing senior management or executives to diverse internal and external contacts and communicating management direction clearly diplomatically and effectively. 

Qualifications We Desire

• Broad institutional knowledge of the Laboratory its programs and organizational structure. 
• Experience working with the LLNL Protocol Office and other high-visibility institutional partners. 
• Proficiency with LLNL standard software and systems used to support visits meetings and events such as the Visitor Tracking System (VTS) Livermore Electronic Access Portal (LEAP) catering Foreign Travel System (FTS) Cvent WebEx Zoom and Teams.

Pay Range

$94560 - $115728 Annually for the A01.2 level  

$113400 - $138888 Annually for the A01.3 level 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs. 

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time