Order Entry Specialist

Carter Psychology Center is seeking an organized and detail-oriented Remote Order Entry Specialist to manage clinical service requisitions assessment materials processing and administrative order this role you will be responsible for accurately logging patient testing material requests processing diagnostic service orders and maintaining digital inventory entries within our practice management system. Operating in a fully remote capacity you will ensure all clinical orders are handled efficiently to support seamless practice operations.

Key Responsibilities

• Order Processing & Data Entry: Receive verify and input incoming requests for psychological assessment protocols clinical testing kits and billing requisitions into the central database.
• Order Tracking & Reconciliation: Monitor the status of pending testing orders track fulfillment cycles and cross-reference physical and digital order logs to resolve discrepancies via secure remote administrative workflows.
• Vendor & Inventory Logistics: Coordinate with internal team leads and external supply vendors to maintain adequate stocks of testing protocols clinical manuals and administrative office supplies.
• Billing & Account Verification: Ensure all entered orders align with correct patient account numbers practitioner codes and billing guidelines prior to final account processing.
• Data Privacy & Compliance: Enforce strict adherence to HIPAA protocols and patient confidentiality guidelines while processing all client-related orders from a secure home workspace.

Qualifications & Requirements

• Education: High School Diploma or equivalent required; Associates degree or relevant administrative certification preferred.
• Experience: 13 years of experience in data entry order processing purchasing administration or healthcare office support.
• Technical Skills:
  • High proficiency in data entry speed and accuracy (with strong 10-key numeric proficiency).
  • Working knowledge of Microsoft Office Suite (especially MS Excel) and database or inventory management systems.
  • Dedicated high-speed internet and a private home office setup tailored for secure remote administrative data handling.
• Core Competencies:
  • Exceptional attention to detail precision and organizational ability.
  • Strong written communication skills for cross-departmental coordination.
  • Ability to prioritize daily order processing tasks to meet internal clinic deadlines.

Compensation & Work Structure

• Schedule: Monday Friday daytime operational hours.
• Environment: 100% remote position featuring digital orientation and ongoing team support.
• Compensation: Competitive hourly rate commensurate with experience ($27 $30/hour).