Oral History Archivist

Library Coordinator II

Bachelors degree in an appropriate area of specialization and four years of related library experience; or a masters degree in Library or Information Science or another directly relevant area.

The Oral History Archivist will serve as the primary professional responsible for managing new and legacy oral history materials including accessioning arrangement description metadata digitization coordination preservation planning and access workflows. The position will work closely with the SPOHP Director and University of Florida Libraries staff to support the preservation and public accessibility of oral histories through the University of Florida Digital Collections.

Archival Processing and Management

• Appraise accession arrange describe and process new and legacy oral history collections and related materials.
• Manage collection databases tracking systems inventories and related archival documentation.
• Assist with the development and implementation of policies and workflows for digital preservation records management storage and long-term access.
• Lead efforts to address archival backlogs including legacy analog audiovisual materials digitization tracking and processing prioritization.
• Oversee daily archival and collection-related activities involving oral histories and associated audiovisual and documentary materials.

Digital Access and Management

• Create revise and standardize metadata inventories indexes abstracts finding aids and other descriptive tools to improve intellectual control discoverability and access.
• Coordinate archival workflows with University of Florida Libraries and the University of Florida Digital Collections including metadata preparation ingest support and public access to processed materials.

Collections Management

• Maintain documentation related to deeds of gift permissions embargoes restrictions and other rights or access conditions for oral history materials.
• Support responsible stewardship of restricted embargoed culturally sensitive and rights-sensitive collections using appropriate professional and ethical practices.
• Assess and support the care of audio and video recordings transcripts digital files paper records photographs and other collection materials.
• Coordinate storage preservation planning digitization and reformatting workflows.
• Develop document and maintain archival workflows and standards for new oral history projects including file-naming conventions folder architecture interview documentation metadata capture and the transfer of materials into SPOHPs archival systems.
• Provide collection data inventories and related documentation to support preservation planning reporting and grant or contract proposals involving archival processing and digitization.

Reference Access and Outreach

• Provide reference services and assist faculty students researchers and community users in discovering and using SPOHP collections.
• Respond to inquiries regarding collection content access restrictions permissions and appropriate use.
• Serve as a liaison to University of Florida Libraries and relevant campus and community partners on matters related to archival access preservation and stewardship.

The salary range for this position is $60000 - $65000.

This is a TEAMS position and is eligible for a suite of excellent benefits retirement options and paid leave.

Bachelors degree in an appropriate area of specialization and four years of related library experience; or a masters degree in Library or Information Science or another directly relevant area.

• A masters degree from an ALA-accredited library or information science program with a concentration in archives or a masters degree in history public history archival studies museum studies information studies or a related field.
• At least two years of experience with archival processing arrangement description and collections management.
• Experience working with oral history collections audiovisual archives or other non-paper-based archival materials including audiocassettes VHS DVD CD and reel-to-reel recordings.
• Knowledge of archival best practices related to audiovisual preservation digitization born-digital records and digital preservation.
• Experience creating inventories abstracts indexes finding aids or other archival reference tools.
• Experience applying archival description and encoding standards including Describing Archives: A Content Standard and Encoded Archival Description.
• Experience managing data in an archival management system such as ArchivesSpace.
• Experience processing and managing born-digital records.
• Experience administering deeds of gift permissions restrictions embargoes and access controls.
• Experience providing reference assistance to researchers and the public.
• Experience working with community organizations cultural heritage groups historical societies or community-centered archival initiatives.
• Familiarity with culturally sensitive collections community-centered archival stewardship and protocols for Native American archival materials.
• Demonstrated ability to plan and complete complex projects establish and maintain workflows set priorities and meet deadlines.
• Experience training or supervising students interns employees or volunteers in an archival environment.
• Experience collaborating with libraries digital collections platforms or institutional repositories such as the University of Florida Digital Collections.
• Strong written organizational and interpersonal communication skills.
• Ability to work independently and collaboratively while managing multiple priorities.
• Experience handling confidential restricted culturally sensitive or otherwise sensitive materials with discretion.
• Proficiency in Spanish is helpful but not required.

To be considered for this position please upload your cover letter resume and the names and contact information of three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.