OR Scheduling Analyst OR Support Norwalk Hospital Norwalk, CT

Northwellis the largest not-for-profit health system in the Northeast serving residents of New York and Connecticut with 28 hospitals more than 1000 outpatient facilities 22000 nurses and over 20000 physicians. Northwell cares for more than three million people annually in the New York metro area including Long Island the Hudson Valley Connecticut and beyond thanks to philanthropic support from our communities. Northwell is New York States largest private employer with over 104000 employees including members ofNorthwell Health Physician Partners who are working to change health care for the better.

Title: OR Scheduling Analyst - OR Support - Norwalk Hospital - Norwalk CT - Full time - Monday- Friday 7:00am - 7:30pm

Summary:

Responsible for cross functional activities such as: scheduling auditing Operating Room procedures as well as providing administrative support to the Perioperative Managers and Director. Serves as backup to Anesthesia Scheduler Pain Management and OR Unit Secretary. Responsibilities include but not limited to assessing and analyzing room availability equipment/supply conflicts block booking arrangements and overall case to case time efficiency according to block scheduling policies and procedures. Coordinates and communicates effectively all necessary modifications or updates of the OR schedule to respective personnel &/or departments. Assists Periop Managers & Director in data based projects as well as administrative functions.

Responsibilities:

1. Surgery Scheduling and Maintenance Criteria A: Demonstrates the ability to efficiently schedule surgical cases as defined by the Surgery Scheduling Program guidelines. Surgery Scheduling and Maintenance Criteria B: Demonstrates the ability to accurately schedule surgical cases as defined by the Surgery Scheduling Program guidelines. Surgery Scheduling and Maintenance Criteria C: Demonstrates the ability to collaborate with surgeons office staff to provide the MOST feasible operating room schedule for the surgeon and to fill in time gaps between cases that may present operational problems in schedule administration. Surgery Scheduling and Maintenance Criteria D: Reviews tentative schedule 24 hours prior to procedure date for missing and/or variable factors that may affect case duration or set-up. Communicates findings to appropriate clinical leaders.
2. Preparation and Distribution of Surgery Schedule Criteria A: Demonstrates ability to accurately and efficiently enter MRNs PA staff and Anesthesia staff assignments. Preparation and Distribution of Surgery Schedule Criteria B: Coordinates with Admitting office charge nurse(s) SPD Purchasing Anesthesiologists Surgeons and PAs to ensure accurate updates. Preparation and Distribution of Surgery Schedule Criteria C: Attempts to maximize rooms and resources efficiently. Preparation and Distribution of Surgery Schedule Criteria D: Prepares final version of schedule and distributes it to the appropriate departments.
3. Communication Criteria A: Answers all communication devices promptly and courteously. Communication Criteria B: Coordinates and communicates effectively and in a timely manner all necessary modifications or updates to the surgery schedule with charge nurse(s) admitting dept. SPD Purchasing physicians offices and OR administration. Communication Criteria C: Communicates trends & patterns that may improve or impede the scheduling process innovative ideas and computer system issues to OR management in a prompt and timely manner. Communication Criteria D: Demonstrates effective communicational skills with internal and external customers i.e health care personnel physicians and their office personnel patients peers and management.
4. Other Departmental Responsibilities Criteria A: Transcribes accurately the OR scheduling procedures from Consent Orders & Other affirmations prior to distribution. Other Departmental Responsibilities Criteria B: Communicates & Helps resolve effectively scheduling conflicts & issues to PAT OR Staff Surgeons Offices & Anesthesia Other Departmental Responsibilities Criteria C: Assists in Auditing OR Nursing e-Charting supporting Quality Regs Billing & Supplies Usage. Other Departmental Responsibilities Criteria D: Helps Director & Managers with backup supports & projects i.e. Correspondence U/S functions Pain Management functions Anesthesia Floater Schedule
5. Occupational and Personal Responsibilities Criteria A: Maintains a good working atmosphere with co-worker(s) and hospital staff. Occupational and Personal Responsibilities Criteria B: Demonstrates a willingness to learn new procedures. Occupational and Personal Responsibilities Criteria C: Executes other responsibilities as assigned in a positive manner Occupational and Personal Responsibilities Criteria D: Handles correspondence as well as Orders & Maintains Office supplies materials.
6. Performs other duties as assigned.
7. Fulfills all compliance responsibilities related to the position.

Other Information:

Required: Bachelor preferred Associates degree or an equivalent of three (3) years experience required. Excellent computer and communication skills.
Minimum Experience: three years
Desired: Knowledge of Medical Terminology Required. Good analytical and problem solving skills. Good organizational skills. Ability to multitask effectively.

Company: Norwalk Hospital Association

Org Unit: 639

Department: OR Support

Exempt: No

Salary Range: $19.54 - $37.94 Hourly