Operations Supervisor

Position Summary

The Operations Supervisor supports the day-to-day management and coordination of property operations at The Oaks. Reporting to the Director of Operations this position provides operational and administrative oversight across property services vendor and contractor activities department financial administration contracts documentation property access and assigned projects.

The Operations Supervisor works closely with Engineering Housekeeping Security Property Management tenants vendors and other stakeholders to support safe efficient organized and well-maintained property operations.

The role requires strong organizational skills initiative attention to detail effective communication and the ability to manage multiple priorities through completion.

Core Competencies

Operational Coordination Organization & Planning Ownership & Accountability Initiative & Problem Solving Follow-Through Effective Delegation Communication Vendor Management Financial Administration Document Management Attention to Detail Teamwork & Collaboration

Key Responsibilities

• Support the Director of Operations in the day-to-day coordination of property operations and services including Engineering Housekeeping and Security activities.
• Conduct routine property inspections coordinate corrective actions and monitor operational issues through resolution.
• Coordinate vendor and contractor activities including scheduling access performance tracking and documentation.
• Coordinate property access for vendors contractors tenants and other authorized parties including controlled areas such as roofs and mechanical rooms.
• Draft and route department contracts proposals and related procurement documentation; track renewals and expirations.
• Review code and track department invoices and expenses; support budget tracking and financial reporting.
• Maintain organized department records including contracts permits warranties and project documentation.
• Coordinate assigned operational projects and initiatives tracking deliverables and communicating risks to the Director of Operations.
• Coordinate cross-functional requests involving Property Management Leasing Marketing and tenants.
• Delegate and oversee assigned operational activities performed by employees and service teams.
• Maintain calendars deadlines correspondence and status reporting for the Operations Department.
• Coordinate assigned projects and department initiatives including schedules vendor activities site access procurement and stakeholder communication through closeout.
• Remain available and responsive during property emergencies or significant operational events as needed.
• Maintain composure and professionalism during emergency situations and other high-pressure operational events.
• Other duties as assigned.

Required Qualifications

• 57 years of progressively responsible experience in facilities operations property operations property management construction administration or a related field.
• Minimum of 3 years of supervisory team lead or operational coordination experience.
• One of the following: an industry certification such as PMP FMP CFM or CRM (or equivalent) OR an Associates degree in an administrative or technical field.
• Experience working with vendors contractors contracts invoices procurement and operational documentation.
• Strong organizational and time-management skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills.
• Demonstrated initiative sound judgment and problem-solving ability.
• Strong attention to detail and recordkeeping skills.
• Ability to read and understand proposals contracts invoices scopes of work and routine operational documents.
• Proficiency with Microsoft Office and ability to learn property management CMMS project management and financial systems.
• Ability to work effectively with employees vendors contractors tenants and senior management.

Compensation & Status

Pay Scale:$80000 $95000 annually commensurate with experience and qualifications

Employment Type:Full-Time

Reports To:Director of Operations

Location:The Oaks

Required Experience:

Manager