Operations Specialist Term-Limited

This posting is only open to current residents of the State of Colorado.

At the Colorado Department of Public Health and Environment we are charged with protecting Colorados health and environment a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together under one agency recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury respond to emergencies ranging from outbreaks to global pandemics reduce air pollution protect water quality regulate health facilities manage environmental hazards perform advanced laboratory testing provide birth and death records and implement health promoting programs. We turn science and data into action set statewide standards and work alongside local public health agencies and community partners to meet Colorados most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex consequential work that can improve lives across the state.

Our mission captures this broad portfolio of work: to advance Colorados health and protect the places we live learn work and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action talented people broad partnerships and a commitment to serving every Coloradan.

• TERM LIMIT: This position is term-limited and funding cannot be guaranteed beyond either June or September 2031. The incumbent in this position must be willing and able to resign on this date or when funds run out whichever comes first.

• The referral list generated by this position announcement may be used to fill multiple position vacancies and may be extended.

• Hybrid work options may be available at the supervisors discretion and based on business needs. The position will be based at 4300 Cherry Creek Drive South Denver CO 80246.

CDPHE Offers:

CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include:

• Medical and dental plans.

• Colorado PERA retirement options including defined benefit plan or defined contribution plan.

• Optional 401(K) and 457 retirement plans.

• Employer-paid life insurance.

• Short- and long-term disability coverage.

• Potential flexible working arrangements

• 11 paid holidays per year and generous paid time off.

• Free parking and access to RTD bus lines.

• Tuition assistance.

• Employee wellness programs.

• Professional development opportunities.

• Career opportunities throughout Colorado state government.

Some positions may qualify for thePublic Service Loan Forgiveness Program.

The Work Unit:
The Health Promotion and Chronic Disease Prevention (HPCDP) Branch in the Prevention Services Division (PSD) reviews plans designs implements and evaluates public health interventions for chronic diseases and related risk factors to advance health and racial equity and improve health-related quality of life for all Coloradans. Particular emphasis is placed on evidence-based practices data-driven and evidence-informed decision-making capacity building partnerships and the integration of program efforts to improve efficiency and effectiveness. The statewide chronic disease programs within the HPCDP Branch include Heart Disease and Stroke Prevention Comprehensive Cancer Control Colorectal Cancer Control Diabetes Prevention and Management Alzheimers and Related Dementias Healthy Eating and Active Living the Cancer Cardiovascular and Pulmonary Disease Grants Program and the Tobacco Education Prevention and Cessation Grants Program.

We are aware that many chronic diseases share the same systemic causes: tobacco use lack of access to nutritious foods built environments that support physical activity social connectedness and poverty and economic instability. These systemic injustices along with additional risk and protective factors are shared across many of the outcomes we address. Colorado For ALL means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education level disability socio-economic status or any other visible or invisible identity.

The Operations and Project Management Unit provides branch-wide operational coordination implementation support workflow management and process improvement support for grantmaking contracting and program implementation activities across multiple chronic disease prevention programs and funding streams. Operational implementation activities are centralized within this unit to improve operational consistency workload distribution standardized implementation processes and coordination throughout the full grant and contract lifecycle including solicitations negotiations operational tracking and closeouts.

What You Will Do:

Key Responsibilities:

• Branch Operations and Grant Lifecycle Coordination

• Process Improvement and Operational Standardization

• Operational knowledge and Technical Assistance

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Six (6) years of relevant experience asin project management contract or grant administration procurement tracking operational administration workflow coordination or business process improvement. Experience should include at least two (2) of the following core skill areas:

• Coordinating tracking or managing administrative project lifecycles contract routing purchasing requests or vendor agreements from initiation through closeout.

• Assembling auditing or verifying project packages scopes of work (SOWs) or budget documents for accuracy proper formatting and compliance with organizational standards.

• Applying process improvement or quality improvement techniques (such as workflow mapping standard operating procedures or checklist development) to streamline administrative procedures or reduce processing delays.

• Providing operational technical assistance customer service or guidance to internal teams or external partners to help them navigate administrative processes or system requirements.
  
  

Or

A combination of related education with a degree inBusiness Administration Public Administration Public Health Project Management Healthcare Administration Social/Behavioral Sciences Communications Finance or a related fieldand/or relevant experience in project management contract or grant administration procurement tracking operational administration workflow coordination or business process improvement equal to six (6) years.

Experience should include at least two (2) of the following core skill areas:

• Coordinating tracking or managing administrative project lifecycles contract routing purchasing requests or vendor agreements from initiation through closeout.

• Assembling auditing or verifying project packages scopes of work (SOWs) or budget documents for accuracy proper formatting and compliance with organizational standards.

• Applying process improvement or quality improvement techniques (such as workflow mapping standard operating procedures or checklist development) to streamline administrative procedures or reduce processing delays.

• Providing operational technical assistance customer service or guidance to internal teams or external partners to help them navigate administrative processes or system requirements.

In addition to the minimum requirements the successful candidate in this position will have the following highly desirable experience and competencies:

1. Grant & Contract Lifecycle Coordination: Professional experience coordinating the operational lifecycle of contracts grants task orders or purchase orders including tracking milestones timelines and year-end closeouts.

2. Operational Quality Control & Package Verification: Demonstrated detail-orientation in performing pre-routing quality reviews on draft scopes of work (SOWs) project budgets and contract amendments to catch formatting arithmetic or compliance errors before final submission.

3. Process Improvement & Workflow Optimization:Experience analyzing administrative workflows mapping business processes or utilizing quality improvement tools (e.g. Lean PDSA cycles or SOP/template creation) to eliminate bottlenecks and administrative delays.

4. Operational Technical Assistance & Customer Support: Strong customer service orientation with experience translating complex procurement fiscal or administrative guidelines into clear plain-language guidance for colleagues and partners.

5. Digital Tools & Multi-Tasking Under Deadlines: Demonstrated proficiency using digital tracking tools (such as Excel Google Sheets or project dashboards) to manage high document volumes track processing milestones and maintain organization under tight fiscal deadlines.

CONDITIONS OF EMPLOYMENT:

• Residency Requirement Options:

  • This posting is only open to residents of the State of Colorado at the time of submitting your application.
    

• A pre-employment background check will be conducted as part of the selection process.

• Hybrid work options may be available at the supervisors discretion and based on business needs. The position will be based at 4300 Cherry Creek Drive South Denver CO 80246.

• This position is term limited and funding cannot be guaranteed beyond 9/30/2031. The incumbent in this position must be willing and able to resign on this date or when funds run out whichever comes first.

• TRAVEL: This position will travel 10% of the time requiring approximately 1x per month to attend meeting requests from partners and to meet with organizations. Position may travel statewide potentially out of state for training conferences or meetings.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . Email address: The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at .

A complete application packet must include:

• Completed State of Colorado application.

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your application.

• If you are a veteran a copy of your DD214 must be attached to your application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis of or all of the comparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group up to six candidates will be invited to schedule an interview with the hiring manager.

E-Verify:

CDPHE uses e-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator at or call option 5.