Operations Specialist NIJC

About NIJC

The National Immigrant Justice Center (NIJC) advances human rights and due process for immigrants refugees and asylum seekers through direct legal services impact litigation advocacy and public education. Headquartered in Chicago with offices in Washington DC Indiana and San Diego NIJCs team of over 100 attorneys paralegals and professionals along with 2000 pro bono attorneys is at the forefront of immigration reform.

Job Summary:

We are seeking a highly organized and detail-oriented Operations Specialist to support day-to-day business operations. This role is critical in ensuring efficient office management supporting recruiting efforts managing vendor relationships and maintaining computer hardware inventory and functionality. The ideal candidate is proactive tech-savvy and able to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities:

General Duties and Recruiting Support

• Oversee daily office operations to ensure a productive and well-functioning workspace
• Manage office supplies in multiple locations equipment and facilities needs
• Act as a point of contact for employee requests and office-related issues
• Support recruiting team with job postings across platforms managing applicant tracking systems (ATS) reporting results and coordinating candidate communications
• Assist with onboarding and offboarding employees
• Create reports and graphics based on data for HR and Operations teams.
• Help maintain recruitment reports and hiring pipelines
• Create SOPs for various tasks and procedures
• Comfortable working with data
• Computer Hardware and Asset Management
• Working with third party vendors managing inventory service requests and maintenance of company computer hardware and printers.
• Coordinate onboarding/offboarding hardware provisioning and recovery
• Troubleshoot basic hardware issues and liaise with external IT support vendors as needed
• Track hardware lifecycle warranties and replacement schedules
• Maintain accurate asset management records and documentation

Qualifications:

• Bachelors degree or equivalent experience preferred
• 2 years of experience in operations office management or administrative roles (human resources experience helpful)
• Strong organizational and multitasking skills with attention to detail
• Proficiency with Microsoft 365 Word Excel PowerPoint SharePoint and IT systems
• Excellent communication and interpersonal skills
• Ability to work independently and proactively solve problem
• Skills & Competencies:
• Demonstrated problem-solving skills
• Adaptability and flexibility
• Time management and prioritization
• Strong customer-service orientation
• Collaboration and teamwork
• Experience with asset management or inventory systems
• Familiarity with HR tools (ATS platforms HRIS systems)
• Intermediate to advanced Excel skills
• Experience coordinating with vendors and managing contracts
• Basic technical troubleshooting knowledge

To Apply please Include:

1. Your resume

Physical Abilities Statement:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for 50% of the time.
• This position occasionally requires moving about the inside of the office to access filing cabinets office machinery etc.
• Constantly operates a computer and other office productivity machinery such as a copy machine.

It is the policy of NIJC not to discriminate against any applicant for employment or any employee because of age color sex disability national origin race religion or veteran compliance with federal law all persons hired will be to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

For any technical issues please contact

Required Experience:

IC