Operations Coordinator

Operations Coordinator - Healthcare Executive Search & Interim Leadership

Peregrine Search & Succession
Johns Landing Portland Oregon
Full-Time Monday-Thursday (Four-Day Workweek)
Starting at $50000 Benefits Profit Sharing Opportunity

Join a company thats redefining healthcare executive search.

Peregrine Search & Succession is one of the fastest-growing boutique healthcare executive search firms in the country. We partner with independent hospitals and health systems nationwide to place interim and permanent healthcare executives into some of healthcares most critical leadership roles. Were a small team that believes exceptional service wins every time. We move quickly care deeply about our clients and interim leaders and obsess over the details that most companies overlook. Were looking for someone who wants to grow with usnot just fill a position.

About the Role

Youll work side-by-side with our Interim Program Logistics Manager learning every aspect of our interim operations while becoming the backup for one of the most important functions in our company. During busy periods youll help coordinate travel housing credentialing onboarding and countless behind-the-scenes details that allow our interim executives to arrive at hospitals ready to lead. As you become proficient youll cross-train across virtually every administrative function in our business and provide support to our Associate Partners and Principal Partners when operations allow. This is a role for someone who enjoys bringing order to complexity loves solving problems and takes pride in making everything appear effortlesseven when a hundred moving pieces are happening behind the scenes.

What Youll Do

Every day is a little different but responsibilities may include:

• Coordinate airfare rental cars hotels furnished housing and travel logistics for healthcare executives across the country
• Assist with credentialing licensing onboarding and compliance documentation
• Learn every aspect of interim operations so you can seamlessly support the team during vacations or peak workload periods
• Help monitor assignment timelines renewals extensions and important deadlines
• Communicate with hospitals interim leaders vendors and internal team members
• Research housing options and negotiate accommodations
• Prepare documents presentations and reports
• Support our recruiting team with administrative projects as needed
• Identify ways to improve processes and help us continue scaling efficiently
• Jump in wherever neededbecause startups dont have job descriptions they have missions

Who Thrives Here

This role is ideal for someone who:

• Loves organization and gets genuine satisfaction from checking things off a list
• Notices details that other people miss
• Enjoys solving problems before anyone else realizes they exist
• Is comfortable juggling multiple priorities without becoming overwhelmed
• Takes ownership rather than waiting for direction
• Enjoys working with people and providing exceptional service
• Wants to learn how a growing business operates from the inside

Healthcare experience is helpful but it isnot required.

We can teach our business.

What we cant teach is curiosity work ethic kindness and a genuine desire to help others.

Why Our Team Loves Working HereWere intentional about creating a workplace people actually enjoy coming to.

Youll have:

• A truefour-day workweek(Monday through Thursday)
• Fridays reserved for personal time flexibility or occasional remote work when needed
• Your own private office
• A beautiful office in Johns Landing (South Portland) next to Willamette Park
• A collaborative no-politics culture
• A dog-friendly workplace
• Our dedicatedZen Denfor quiet reflection recharging sitting in a massage chair meditating or taking a breather.
• Team lunches celebrations and plenty of laughs along the way
• Direct mentorship from experienced business leaders
• The opportunity to grow as our company continues expanding

Most importantly youll be joining a team that genuinely enjoys working together.

Compensation & Benefits

• Starting salary of$50000 per year with Quarterly discretionary bonuses
• Health insurance
• Paid time off (Unlimited)
• Four-day workweek
• Significant opportunities for advancement as the company grows
• Eligibility for ourcompanys profit-sharing programafter one year of demonstrated success

A Note About Our Culture

This is an in-office role because we believe the best ideas happen when talented people work together. We invest heavily in creating an environment thats enjoyable collaborative and energizingnot because we have to but because we believe people do their best work when they feel connected to their teammates. If youre looking for just another administrative job this probably isnt it. If youre looking for a place where your work matters your ideas are heard and youll have an opportunity to grow alongside an ambitious company wed love to meet you.

How to Apply

Please submit your resume along with a brief note telling us why this opportunity caught your attention.
Wed much rather hearwhy youre excitedthan read a generic cover letter.

Send to

Pay: From $50000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: In person

Required Experience:

IC