Operations Coordinator

Job Description Summary:

The Operations Coordinator is responsible for assisting the Operations Manager and Chief Operating Officer with projects tasks and reporting as well as coordinating the operations departments and facilitating the operational needs of the company for day-to-day and M&A activities. The Operations Coordinator serves as a conduit between managing directors/company staff (aka operations customers) and Internal Operations executives on all internal operations requests obstacles processes and projects where judgment discretion and excellent communication serve a vital role. This role is full time fully in-office out of our Century City CA location. There is potential for the role to be hybrid following satisfactory 6-month probation period.

Job Description:

Primary Responsibilities
Maintaining an excellent relationship with all company personnel especially those in operations departments
Assisting in the processing tracking and maintenance of new client onboarding forms and engagement letters as well as client offboarding forms and processes.
Work closely with a paralegal to ensure accurate client service and timely delivery of yearly engagement letters
Processing and tracking internal finance department requests
Monitor facilities remote work and other operations tickets and respond to them as needed
Prepare agendas letters notes action items lists e-mails and other communications for COO and Operations Manager including sitting in on meetings as needed
Assist in maintaining COOs calendar including planning travel
Assist in maintaining and facilitating hoteling software Office Space and preparing Office Utilization reports
Maintain database for annual Charity Contributions and tracking donations against budgets
Maintain and facilitate the companys Intranet
Update and distribute forms as needed
Maintain the Policy & Procedure Bible processing and communicating updates
Assist the Marketing Manager with research and other needs
Work with other operations departments to assist in their projects and organizational needs
Take on special projects as needed
Serve as a change ambassador for incoming personnel due to M&A work
Participate in morale committee events including volunteering for set-up and social media photography
Many other projects and duties as assigned

Qualifications
2 years of experience in an administrative role
Bachelors Degree is required
Entertainment industry experience preferred
Intermediate knowledge of Microsoft Word Excel Outlook Teams Copilot Planner OneNote and PowerPoint
Able to work independently and with little supervision
Able to juggle multiple responsibilities switching from one task to another with ease
Able to act in a confidential capacity - this position requires discretion
Excellent research skills
Excellent verbal and written communication skills
Excellent interpersonal skills to create and maintain a trusting relationship with staff and clients

This is a non-exempt overtime eligible position. The annualized base pay range for this role is $60000 to $75000. Actual base pay could vary based on factors including but not limited to experience subject matter expertise geographic location where work will be performed and the applicants skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information including education and work experience is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

GRF Focus Partners Business Management is a leading full-service business management firm serving an exclusive clientele of entertainers athletes executives and select high-net-worth individuals. With approximately 40 Managing Directors and more than 700 professionals GRF provides comprehensive financial and advisory services across the music film television sports literary and broader entertainment industries as well as multi-family office services for ultra-high-net-worth individuals and families.

As part of Focus a leading financial services organization offering wealth management family office and business management solutions GRF combines deep industry expertise with personalized client service. Learn more at or follow the company on LinkedIn.

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Focus is a leading financial services firm comprised of integrated wealth management family office and business management services. Blending deep expertise and expansive resources with a boutique client-first fiduciary philosophy Focus helps individuals families and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus visit or follow the company onLinkedIn.

EEO Statement: Focus is an equal opportunity employer and bases its employment decisions on the employee or candidates skillset and without regard to an employee or candidates race color religion sex (including pregnancy) gender identity sexual orientation national origin age disability genetic information veteran status or any other characteristic protected by local state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact

The following language is for US based roles only

For California Applicants:Information on your California privacy rights can be found here

For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW AN EMPLOYER MAY NOT REQUIRE OR DEMAND AS A CONDITION OF EMPLOYMENT PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.

For Montana Applicants: If hired the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the states workers compensation law. If you willfully provide false information about your ability to perform the essential functions of the job with or without reasonable accommodations you may be barred from filing a claim under the provisions of the Workers Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.