Operations Coordinator French Studies

Operations Coordinator - French Studies

Professional / Unclassified

LSUAM HSS - French - Human Resources (Todd Michael Jacob ())

0416 Campbell B. Hodges Hall

Professional

The Department of French Studies at LSU is looking for an operations coordinator. This position serves as the liaison for the departments Director of Graduate Studies and current and prospective graduate students. This position supports the Director of Graduate Studies in the administration of the graduate program and manages the administrative services of the graduate program as well as assists with the daily business operations and administrative services of the department.

Job Responsibilities:

40% - Manages the daily administrative services of the departments graduate program. Duties include but are not limited to: graduate student applications assistantships & travel; Handshake; hiring graduate assistants in Workday; InfoReady SLATE & APP review application systems for new graduate students; human resource management processes of graduate students and student employees; course enrollment; visa and work authorizations of foreign graduate students coordination of graduate program examinations and defenses; organization and maintenance of individual graduate student files and records; preparation and distribution of recruiting material.

25% - Assists with the daily operations of the departmental central office to ensure efficiency timeliness and accuracy. Provides clerical support for the faculty graduate students and departmental committees. Handles all incoming correspondence and directs appropriately. Assist the public with departmental information. Procurement of office supplies. Maintains up-to-date departmental directory information (office hours class schedules faculty & staff contact information and list of tutors & translators). Manage departmental key inventory.

20% - Updates the schedule of classes information each semester via Workday and College Net. Assists undergraduate & graduate students with class registration. Prepares departmental course description booklet each semester. Submits textbook orders and other course materials to the university bookstore which requires mastery of the Adoption & Insights Portal (AIP)-a web-based platform for faculty and staff enabling them to research and adopt course materials in one place. Contacts publishers and requests desk copies as needed.

5% - Supervise hire and train 5-10 student workers to perform various sub-professional tasks (handling phone calls photocopying greeting visitors collection and distribution of mail compiling spreadsheets updating departmental website assisting faculty and staff with myriad clerical and research needs) to ensure the daily operations of the central office.

5% - Serves as a backup to the Senior Operations Coordinator during his or her absence.

5% - Other duties as assigned

Please attach CV/resume cover letter and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However official transcripts are required prior to hire.
Please attach all documents under the Resume/CV section of your application. Attachments are limited to five.

For questions or concerns regarding the status of your application or salary ranges please contact Todd Jacob at

Skills Needed:

Communication Customer Service Database Management Decision Making Detail-Oriented Following Protocols Problem Solving Task Organization

Preferred Skills:

August 14 2026

December 12 2026

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health life dental and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State Universitys partner nextSource Workforce Solutions for Employer of Record Services including but not limited to employment benefits payroll and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws regulations or government policies may impact the universitys ability to employ individuals in certain positions.