Operations Assistant

A growing warehouse operation is seeking a dependable Operations Assistant to provide administrative and operational support across sourcing logistics and day-to-day warehouse activities.

This role involves managing the managers calendar and communications coordinating with suppliers and freight carriers tracking incoming and outgoing shipments and ensuring important paperwork inspections and operational tasks are completed on time.

The ideal candidate is proactive organized and comfortable handling multiple priorities while maintaining accurate records and following up consistently with internal teams and outside vendors.

Key Responsibilities

• Manage the managers calendar emails meetings and phone calls.
• Follow up with suppliers regarding quotes purchase orders and delivery dates.
• Coordinate pickups deliveries and dock appointments with freight carriers and trucking companies.
• Maintain a calendar of incoming containers and outbound shipments flagging delays or schedule changes.
• Collect and organize shipping documentation and match invoices to purchase orders for approval.
• Schedule and track recurring inspections and certifications including fire forklift equipment and permits.
• Follow up to ensure required repairs or corrective actions are completed.
• Coordinate new-hire paperwork and interviews with staffing agencies.
• Handle general office responsibilities including ordering supplies filing data entry and building service requests.

Qualifications

• Previous administrative operations warehouse coordination or logistics support experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage calendars schedules documentation and multiple priorities.
• Strong follow-up skills and ability to coordinate with suppliers carriers and internal teams.
• Comfortable working with spreadsheets email and office software.
• Proactive dependable and able to work independently.
• Familiarity with purchasing shipping paperwork or warehouse operations is a plus.

Location: Jackson

NJ Type: Full time

Salary: $50000$65000

To apply send your resume to

Subject line: Operations Assistant Job ID #3678893

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