Operations and Project Manager

Operations and Project Manager
Fuller Center for Spiritual Formation (FSF)

EXEMPT STATUS: Non-Exempt
FT/PT/TEMP:Part-time (subject to grant funding)
HOURS: 25 Hours Per Week
LOCATION: Hybrid or Remote

Brief Description:

The Fuller Center for Spiritual Formation (FSF) equips Christian organizations with pathways that foster spiritual formation and sustain mission. We are seeking an Operations and Project Manager to serve as the administrative backbone of this critical work bridging our research with tangible real-world this role you will lead our operational infrastructure ensuring that our partnerships communications and programmatic events are executed with warmth and excellence. If you are a systems-oriented professional who thrives on turning administrative complexity into clear communication and hospitable experiences join us informing whole persons for Gods mission.

Essential Functions:

The Operations and Project Manager ensures that the Centers mission is supported byefficient reliable and hospitable administrative practices across the following core areas:

Financial Sales and Onboarding Administration (30%)

• Manage the financial and onboarding workflows for new partners and contractors.
• Optimize and maintain the integrity of FSFs CRM database in Hubspot ensuring accurate tracking.
• Process contractor forms and ensure prompt payments.
• Execute all financial documentation processes including check requests reimbursement forms and transfer requests ensuring strict compliance with Fullers Office of Accounting.
• Develop and maintain working relationships with other Fuller Seminary departments.

Program and Event Project Management (30%)

• Manage end-to-end logistics for select Center programs including registration processes participant communication and hosting digital meeting spaces.
• Format and distribute participant materials with an eye towards winsome communication and warm hospitality.
• Spearhead the tracking of coordinated project timelines and deliverables for B2B engagement initiatives.
• Occasional travel (1-2 trips per year) may be requested to support in-person events

Communications Support (20%)

• Serve as the primary point of contact for the Center managing the general inbound email inbox and webforms answering questions providing assistance and support and routing communication.
• Execute and amplify the Centers communication strategy by publishing articles events and resources to various channels (Email Website and Facebook).
• Maintain the teams publishing calendar to ensure consistent communication.

Team Logistics and Hospitality (20%)

• Make strategic and personal contributions to team meetings.
• Coordinate logistics and support for team meetings including 1-2 meetings a year in person.
• Manage the teams master calendar and proactively schedule upcoming meetings.
• Coordinate and plan logistics for staff appreciation events such as birthdays workanniversaries and holidays.

Knowledge and Skills Required:

• Bachelors degree or equivalent experience.
• 3-5 years of administrative operations or project management experience.
• Strong computer skills with high proficiency in Google Workspace Zoom and project management tools. Experience in customer relationship management (CRM) software (e.g. HubSpot) preferred.
• Excellent financial tracking and basic bookkeeping skills.
• Strong verbal and written communication skills with proven ability to provide superb customer service and hospitality.
• Highly accurate and detail-oriented with a big-picture context.
• Ability to work effectively both independently and as a member of a collaborative team including multicultural sensitivity and good conflict resolution skills.
• A self-starter who can prioritize multiple tasks simultaneously meet deadlines and manage up to keep workload balanced.
• Aligns with the FSFs core values of Integrative Formation Community Context andMission.

Additional Remarks:

• Must be willing to abide by Fuller Community Standards
• This is a part-time grant-funded position. Continued employment is subject to the availability of grant funding.
• This position requires a background check.
• This position requires approximately 6-10 days a year of travel.
• This position is available for remote work within the United States. Subject to payroll state tax approval by Fuller Seminary

Pay Rate:

• Hourly rate the seminary expects to pay: $28.00 per hour USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected Veteran status. As a religious institution Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion. All positions must agree to Fullers Community Standards for conduct and certain positions must fully accept Fullers Statement of Faith.

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