Operations and Communications Associate

Your Part-Time Controller LLC (YPTC) is a national leader in providing outsourced accounting services to nonprofit organizations. Currently we areamong thefastest growing accounting firms in the been nationally recognized as The Best Place to Work by Accounting Today for 2025 and recently received an inaugural Best Places to Work for Women award from Best Companies Group! Year after year YPTC consistently ranks amongst the top workplaces across the nation both regionally and nationally.

Were excited to announce a new opportunity for an Operations and Communications Associate to join our team!

Specific areas of responsibility include but are not limited to:

ExecutiveTeamCommunications andSupport

• Provide occasional support to members of the executive team as needed including internal schedulingmeeting preparation centralized planning communications and special projects.
• Prepare schedules and communications for Leadership Office Hours.
• Prepare and execute internal communications on behalf of Executive Leadership including drafting routing for approvalandschedulingthrough appropriate internal channels.
• Assist with meeting preparation and communication with the Boardand its quarterly meetings.
• Coordination and logistics of all Executive Leadership meetings and events including on-site support.

Internal Communications

• AssisttheDirector ofOperations withcreation and distribution offirmwide communications and staff engagement contentthroughinternal newslettersemergency alertsSnapCommsMicrosoft365communication tools and otheremployee-facingmessaging.
• Maintain internal communications calendar including approval workflow tracking schedulingandexecution.
• Track internal communication activityengagement and analyticswhere applicableforallinternalchannels.

Microsoft 365Support

• Support Microsoft 365 tools used for internal communicationsandstaff engagementincludingbut not limited to the YPTCSharePointintranetsiteViva Engage Outlook and Teams.
• Assist with the creation scheduling posting andtrackingof internal communications through Microsoft Viva Engage Viva Amplify Teams Outlook and SharePoint.
• Maintain and update the firms SharePoint intranet pages by coordinating with department leaders and contenteditorsto keep contentaccurate organized relevant andaligned with firmstandards.
• Provide basic administrative support for Microsoft 365 tools including content updates permissions coordinationinstructionsand general troubleshooting.

Internal OperationsandEvents

• Assistwithcoordinating and schedulingthe firmcalendar includingstaff meetings events conferences leadership meetings office hours andrelated Outlook calendar updates.
• Provide supportfor regionaland leadershipin-person meetings including logistics and onsite support
• SupportpreparationofAnnual Awardsvirtualmeeting and other eventor meeting-related projects as needed

Qualifications and Experience:

• Bachelors or equivalentdegree from an accredited college/university

• 5years of experience in high-level administrativestrategic operationsor leadership supporting roles

• Experience drafting editing and coordinatingcontent andworkflowsforfirmwidecommunications.

• Proficiency with Microsoft 365 tools including Outlookcalendar management TeamsVivaEngageViva Amplifyand SharePointintranet editing

Skills and Competencies:

• Excellent verbal and written communication skills with a strong understanding of tone audience and message clarity in employee-facing communications

• Strong attention to detailand ability tomultitask withexcellent time management and adherence to deadlines

• Demonstratedself-starter with a proactive mindsetandanability to anticipate problems and offer solutions

• Ability to translate complex or leadership-level information into clear employee-friendly messaging while maintainingconsistentbrand voice formatting standards andinternalcommunication templates

• High level of professionalism integrityand discretion in handling sensitive and confidential information

• Exceptional judgment and demonstrated ability to make key decisions quickly and effectively

• Skilled in Microsoft 365 applications used for communications collaboration and content management

• Excellent relationship managementskills with theability tocollaborateeffectivelyacrossdepartments
• A commitment to ongoing continuing professional development

Job Requirements:

• A commitment to on-site work in the Philadelphia office as neededup to 3 days per week

• A willingness to travel up to 20%in conjunction withsemiannualin-person regional meetings
• Ability to lift 20-25 pounds when necessary

YPTC Offers

• A Best Place to Work! We are nationally recognized by both Inc. Magazine andAccounting Today
• Work with a mission-driven purpose serving nonprofit organizations
• A culture of support enabling our staff to succeed
• Growth! We are among the fastest growing accounting firms in the US with unlimited opportunities for professional growth
• Competitive compensation
• Work-life balance full and part-time positions available
• Standard 35-hour full-time work week with eligibility for paid overtime for non-exempt employees
• For full-time positions we offer:
• 4 WEEKS PAID TIME OFF generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time subject to applicable state law
• 9 paid holidays
• Full benefits package including medical dental vision life insurance and supplementary benefit options
• Very generous employer contributions to medical insurance premiums
• For part-time positions we offer:
• Pro-rated vacation and sick time based on hours worked
• Eligibility for supplementary benefit options
• 401(k) Retirement Plan with Employer Match
• Ample professional development opportunities and reimbursement
• Company provided laptop and technology stipend
• A commitment to on-site work in the Philadelphia office as neededup to 3 days per week

Starting annual base salary is $68000 to $85000 based on a 35-hour work week for this exempt position.Total compensation may increase with overtime pay and eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller LLC which may include but is not limited to education skill experience licensure and certifications internal salary ranges geographical location andother business needs.

Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email In your email please include your name and preferred method of contact and we will respond as soon as are an equal opportunity employer and value diversity at our company. We do not discriminateon the basis ofrace religion color national origin gender sexual orientation age marital status veteran status or disability status.