Operations Administrative Assistant Finance

The Operations Administrative Assistant Finance provides essential financial procurement and administrative support to the Operations Division. This role ensures accurate financial tracking compliance with procurement policies and efficient coordination across departments. The position manages a variety of operational finance activities assists with technology-related purchasing and inventory and supports the Operations Business Manager in both routine and strategic administrative tasks.

Duties and Responsibilities:

Budget Purchasing and Financial Tracking:

• Track executed Purchase Orders (POs) and ensure accurate logging in financial systems.

• Enter invoices into tracking systems for timely payment and record maintenance.

• Coordinate monthly supply orders across Operations departments.

• Assist in developing Requests to Purchase (RTPs) and compiling supporting documentation.

• Support departments in obtaining quotes vendor information and requisition needs.

• Assist in preparing division-level financial reports and budget summaries.

Procurement and Compliance:

• Maintain timely accurate procurement documentation aligned with County policies.

• Uphold strict compliance with purchasing guidelines and stewardship standards.

IT and Technology Procurement Support:

• Conduct initial inventory assessments for technology purchases and maintain entries in the inventory management system.

• Track and manage IT department budget activity procurement requests and expense records.

• Monitor lifecycle and renewal schedules for IT-related contracts.

• Process RFP documentation for software-related procurements.

• Oversee cell phone inventory invoicing ordering and account changes.

• Complete and submit Technology Procurement Request (TPR) forms.

P-Card Management:

• Manage the division procurement card including purchase processing receipt collection reconciliation and documentation retention.

Administrative and Division Support:

• Provide administrative support to Operations leadership and teams including scheduling correspondence recordkeeping and task coordination.

• Serve as backup to the Operations Business Manager as needed.

• Assist with special projects internal initiatives and cross-departmental tasks.

• Coordinate efforts with Precinct 4 Finance Harris County Purchasing and Universal Services.

• Participate in disaster preparedness response and recovery activities.

• Represent Precinct 4 professionally and assist constituents when appropriate.

• Adhere to all purchasing policies and practices to ensure responsible stewardship of public resources.

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Education and Experience:

• Associate degree or higher with three (3) years of finance-related experience

OR

• High school diploma/GED with five (5) years of finance-related experience.

Knowledge Skills and Abilities:

• Proficiency with Microsoft Office (Word Excel PowerPoint Outlook) and Adobe Acrobat.

• Advanced Excel skills including advanced filtering pivot tables formulas conditional formatting etc.

Licensure:

• Valid Texas drivers license with a good driving record.

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

• Associate or bachelors degree in finance accounting business or related field.

• Six months or more of IT-related purchasing or administrative experience.

• Experience working in a governmental agency or financial/accounting environment.

• Familiarity with Power BI or similar data visualization tools.

• Familiarity with or similar project management tools.

• Ability to read and interpret vendor contracts or procurement guidelines.

• Basic understanding of project management tools or methodologies.

• Ability to analyze financial trends or generate basic dashboards.

• Ability to streamline workflows and propose process improvements.

• Strong clerical skills business acumen and attention to detail.

• Ability to manage multiple tasks and priorities with accuracy and timeliness.

• Solid understanding of budget monitoring and basic financial reporting.

• Excellent written and verbal communication skills.

• Self-starter capable of working independently and proactively identifying needs.

• Confident interacting with end-users vendors and technical staff.

• Strong logical reasoning and troubleshooting abilities.

Salary:

• Dependent on Qualifications

Location:

• Tomball Service Center 14444 Holderrieth Rd Tomball TX 77377

Reporting Relationships:

• Reports To: Operations Business Manager

WHAT YOU WILL GET IN RETURN:

You will be surrounded by team members who bring heart hustle and higher standards to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative dynamic and forward-looking.

Harris County employees receive a competitive salary plus medical dental and vision insurance at no cost to the employee after the first two months of continued full-time employment. Vacation sick-time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.