Ohmstede Industrial Services, Inc. Job Template Cost Tracker

We offer fully integrated field services including management and execution of turnarounds specialty maintenance nested maintenance and small capital projects. Our values culture and mindset are to complete each project safely per specification within budget and on schedule.

Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services management and execution. We are looking for a multi-tasker with good communication / organizational skills and a positive attitude. As the Cost Tracker you will be asked to keep track of time both in Ohmstedes systems and clients system submit payroll on a weekly basis (MJT Mobil Job Time) submit funding of per diem (bi-weekly) and travel create invoices for payment in Ohmstedes accounting system (Vista) keep track of cost reports weekly for the project manager to review write vendor purchase orders based on purchase requisitions received approve vendor invoices in Vista perform clerical and administrative duties as well as assist in accurately tracking and maintaining employee time records. This role supports HR Payroll and onsite project manager. This position requires travel from job site to job site.

• Perform data entry for employees time per diem travel and company equipment in MJT (Ohmstedes system) and the client systems (track CDMS my Track)
• Ensure accuracy of employee hours worked.
• Accurately allocate/accept time for field projects per client PO via client timekeeping system i.e. Track CDMS myTrack.
• Administration and processing of invoicing work records personnel files and associated documents.
• Maintaining project cost reports on a weekly basis for Project Manager review.
• Work closely with the clients cost department ensuring they have accurate cost reporting.
• Enter calculate reconcile and submit job site payroll data file via MJT.
• Write vendor purchase orders based on purchase requisitions received from the Project Manager and approve vendor invoices as they are received.
• Ensure project is closed out upon completion i.e. final invoices are submitted to client all final vendor invoices are received and all payments are accounted for.

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• Highschool Diploma or GED Required.
  
• Knowledge of Management Systems and Software (Excel Word PowerPoint mJobTime SilkRoad VISTA and Echart) Preferred.
  
• Excellent communication organization and customer service skills.
• Ability to manage multiple tasks / projects and set priorities.
• Strong attention to detail and accuracy.
• Must be able to travel as this position will go from job site to site across multiple states.
• Must be able to handle 150 employees at one time.

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