Office Support Assistant

• Supports the organizational unit by performing non-routine complex assignments that require comprehensive knowledge of office functions procedures and automated systems.
• Works to oversee and monitor purchasing supplies and equipment verifying deliveries and maintaining inventory records.
• Performs timekeeping and attendance duties verifies payroll data and reconciles discrepancies.
• Manages the calendar meetings and logistical coordination for supervisors and senior staff.
• Prepares meeting materials and agendas records and distributes minutes and monitors completion of follow-up actions.

Selectee may be subject to a probationary period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

This is a designated position covered by Public Law 101-630 requiring contact or control over Indian children. Due to this requirement the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.

Successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit will need to set up direct deposit so we can pay you.

Background Investigation Requirement:

This position requires the successful completion of a federal background investigation as a condition of employment.

A background investigation is a standard process used by the Federal Government to verify an individuals identity employment history education and other relevant information to determine suitability for Federal service.

Upon receipt of instructions applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability.

Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process.

Financial Suitability Requirement:

This position requires a review of the applicants financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility maintain good standing with creditors and satisfy all legal financial obligations prior to applying.

Individuals with substantial delinquent or unresolved financial obligations-including but not limited to delinquent federal or state tax liabilities defaulted federal student loans court-ordered fines or fees or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS).

Prior to the appointment candidates must present two valid forms of identification. If one of the documents is a state-issued ID or drivers license it must be REAL ID-compliant.

To qualify for this position your resume must state sufficient experience and/or education to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

BASIC REQUIREMENT(S):
GS-05: One (1) year of specialized experience equivalent to at least the GS-04 grade level OR 4 years above high school.
Your resume must demonstrate experience in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Creating correspondence in proper formats utilizing word processing programs; maintaining manual and electronic calendars to add delete or change meetings; serving as a receptionist or point-of-contact for an office; and maintaining electronic and hard copy files.

GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to the GS-05 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing technical administrative tasks in the areas of correspondence management office automation data collection and tracking information; managing calendars and meeting schedules for higher
level staff; making travel arrangements and/or preparing travel orders in automated system; and serving as point of contact for an organizational unit.

NOTE: Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable.

Specialized Experience--Experience that equipped the applicant with the particular knowledge skills and abilities (KSAs) to perform successfully the duties of the position and that is typically in or related to the position to be filled.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.