Office Specialist 2 Parole and Probation

Marion County requires on-site work. Remote work is not available.

GENERAL STATEMENT OF DUTIES
Independently perform a variety of responsible administrative support activities to promote and maintain effective program services according to established practice and procedures.

SUPERVISION RECEIVED
Work under the general supervision of a higher level administrative or professional employee who assigns work sets goals and reviews work for accuracy completeness and compliance with department and program policies and goals.

SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however may provide training and give instruction to volunteers interns and other office staff.

• Maintain working knowledge of department computer systems including Microsoft Word Microsoft Excel Correction Information System ISIS JMS Microsoft Outlook and agency intranet and the ability to enter and view all systems. Keep computer skills current and up to date.
• Answer multi-line telephone system screen and distribute calls as needed. Maintain knowledge of departmental operations essential to determine call routing. Assist general public other departments/agencies and other staff as needed.
• Enter and update client information in the ISIS database. Collect and post applicable fee payments and make necessary adjustments to client records or payment accounts.
• Maintain responsibility for opening and closing the Parole and Probation office; maintain needed informational supplies in the lobby.
• Review process and distribute various reports and incoming faxes to appropriate authorities per office guidelines.
• Collect and distribute mail from all campus divisions.
• Establish and maintain notary commission.
• Perform other duties as assigned.

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. One year of general office experience; OR
3. Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.

• This assignment is represented by a union.
• This is a full-time position which is eligible for overtime.
• Typical Work Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. with flexibility depending upon the needs of the department and program. Must have the ability to work evening hours per rotation.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.