Office Services Clerk

Greenberg Traurig (GT) a global law firm with offices 15 countries around the world has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our team as an Office Services Clerk located in our Minneapolis office.

This role will be based in our Minneapolis office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. This role reports to the Minneapolis Business Director.

Position Summary:

The Office Services Clerk will perform various general office tasks essential to the day-to-day business operations in a fast-paced professional environment. The ideal candidate will have excellent organizational skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Assists with facilities setup and equipment support; takes inventory of such equipment and copiers
• Performs office services tasks including internal mail delivery arranging for messenger services processing incoming and outgoing mail faxing handling large print scan and/or copy orders
• Orders catering assists with setup for all meetings and events
• Monitors office supplies and orders new stationery furniture appliances and electronics as required
• Performs receptionist duties as backup
• Assists attorneys paralegals and legal support staff with litigation preparation including assembling and organizing binders preparing and maintaining exhibits performing quality-control reviews of documents and materials copying and scanning organizing large document sets and ensuring materials are complete accurate properly labeled and ready for hearings depositions trials and other proceedings
• Manage physical files and offsite records storage including organizing filing retrieving tracking boxing and coordinating the transfer of records
• Maintains high degree of professionalism and confidentiality
• Assists with other department activities as needed such as processing invoices and expenses and performs additional duties and responsibilities as assigned

Qualifications:

Skills & Competencies

• Attention to detail and ability to multi-task in a fast-paced high pressure deadline-oriented environment while achieving business goals and objectives
• Ability to take initiative and use good judgment; work effectively with all levels of the office
• Must have strong verbal communication skills and ability to convey information clearly
• Must be willing and able to effectively work in and adapt to a changing environment
• Ability to understand internal and external client needs and provide excellent service to meet or exceed client expectations

Education & Prior Experience

• High School Diploma; College Degree in Hospitality Management is a plus
• Two to four years experience in a law firm or professional services environment
• Experience working with network and local printers scanners advanced copiers and other hardware peripherals

Technology

• Exceptional computer skills with the ability to learn new software applications quickly.
• Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as Adobe Acrobat document management and other office technologies.
• Understanding of AI capabilities limitations and responsible use in a professional environment.
• Familiarity with or willingness to learn firm-approved AI tools (e.g. Copilot ChatGPT or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone enter data into a computer handle objects and use office equipment.
• Requires physical mobility including the ability to move frequently as needed for mail and supplies delivery or other similar tasks ability to bend lift push pull required; ability of handling heavy objects (40 lbs or less) and overhead reaching as well as walk and stand for long periods of time.

The expected pay range for this position is: $20.86- $22.57 per hour Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.