Office ManagerExecutive Assistant

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI enabling companies to innovate faster and more affordably. Were building the infrastructure for quantum superintelligence.

We pioneer new domains in physics engineering and AI tackling the hardest challenges with a grounded optimistic and rigorous culture. Our team is growing were looking for people who want to shape how quantum and AI intersect and unlock the potential of both together.

Sygaldry is looking for a highly organized proactive and resourceful Office Manager / Executive Assistant to support our growing San Francisco office.

This is a hands-on role for someone who enjoys creating structure anticipating needs and making things run smoothly. You will own the day-to-day operations and experience of the San Francisco office while providing executive support to members of our leadership team.

Were looking for someone who can move comfortably between managing the details of a high-functioning office and supporting fast-moving executivessomeone who notices what needs to happen takes ownership and follows through. You create an environment where executives and employees can focus on their work because the details around them are handled thoughtfully and reliably. You ensure our visitors have a great experience and that operational needs are anticipated rather than simply reacted to. This role will grow into a trusted partner to the team and take on increasing ownership as Sygaldry continues to grow.

Executive Support

• Provide day-to-day administrative and operational support to Co-founder

• Manage calendars scheduling and meeting coordination across internal and external stakeholders

• Coordinate domestic and international travel including flights hotels ground transportation and itineraries

• Help executives prioritize their time by proactively identifying scheduling conflicts dependencies and follow-ups

• Coordinate meetings including logistics materials and other preparation as needed

• Handle sensitive and confidential information with discretion and sound judgment

• Anticipate needs and proactively solve problems before they become blockers

Office Operations

• Own the day-to-day operations of the San Francisco office and ensure it is organized welcoming and running smoothly

• Serve as the primary point of contact for office-related needs vendors building management and facilities

• Manage office supplies food and beverage programs deliveries maintenance and other workplace services

• Coordinate office access workspace needs and operational logistics in partnership with the appropriate internal teams

• Support new-hire onboarding and offboarding logistics for the San Francisco office

• Identify opportunities to improve office processes and create simple scalable systems as the team grows

• Maintain a high standard for the overall office environment and employee experience

Team & Company Support

• Coordinate on-site visits for candidates investors partners and other guests

• Support leadership meetings company gatherings and special events in San Francisco

• Partner closely with Operations People Finance IT and other teams across Sygaldry

• Help connect the San Francisco office with the broader company and create a consistent employee experience across locations

• Take ownership of special projects and operational needs as they arise

• Demonstrated experience in office management executive support operations hospitality or a similar high-touch environment

• Strong organizational skills and exceptional attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• Strong judgment and the ability to operate independently

• A proactive mindsetyou naturally look ahead and anticipate what will be needed

• Excellent written and verbal communication skills

• Comfortable working directly with executives employees candidates vendors and external partners

• High level of discretion and professionalism

• Willingness to be hands-on and step in wherever needed

• Comfortable building processes where they dont yet exist

At Sygaldry curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded optimistic and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big yet we execute with a love of detail. Were looking for scientists engineers and operators to forge new paths with us at the intersection of quantum and AI.

• We lean into thoughtful use of agentic AI tools. Claude Code Codex and AI-assisted workflows are part of daily operations across the team and we expect this role to benefit from these tools too. How you explore assess and leverage emerging AI tools is something we actively value.

• Visa Sponsorship - We know what it takes to make top talent thrive here. Were open to supporting visas whenever possible.

• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.

• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.

• Connection - Whether its company offsite or casual crew socials we make time to connect recharge and have fun together.

• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest recharge and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin sex sexual orientation age veteran status disability genetic information or other applicable legally protected characteristic.

We encourage you to apply even if you do not believe you meet every single qualification. If you dont think this role is right for you but you believe that you would have something meaningful to to contribute to our mission please reach out at

Location: This position is located on-site in our San Francisco office.

Required Experience:

IC