Office Manager

Title:OfficeManager

Location:New YorkMetropolitanArea

Reports to:Site Director

Pay Range:$27.47 - $27.47per hour (est.$50000 -$50000per year)

Classification:Non-Exempt

Employment Type:Full-time(35hourper week)

Role Summary:The Office Manager willbe responsible fororganizing and coordinating office operations and proceduresin order toensure effectiveness and efficiency in the daily workflow within the scoop of the administrativeassistanceofdaily office activities. The assistant will perform duties such as arranging meetings scheduling appointments keeping the office calendar answeringtelephonesand editing correspondence. Responsibilities may also include trackingpurchasingsupply and managing the supply addition staffisencouraged to be crossed trained andunderstandjob functions within their designated unit.

Primary Job Responsibilities/Duties:

The Office Manageris responsible for but not limited to:

• Oversee all aspects of general office coordination

• Responsible inmaintainingopen communication between units via reporting structure

• Maintain confidentiality in all aspects of residentstaffand agency information

• Interact with residentsvendorsand visitors

• Answer telephones and transfer toappropriate staffmember

• Maintain administrative calendars

• Distribute incoming correspondence including faxes and email

• Sign for and distribute UPS/FedEx or similarly delivered packages

• Perform general clerical duties to include but not limited to copying faxingmailingand filing

• File and retrieve organizational documentsrecordsand reports

• Provide coverage for other areas as directed/needed

• Reviewing and approving office supply acquisitions handling customercomplaintsand inquiries

• Liaising with other groups agencies and organizations

• Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning andmonitoringclerical functions.

• Maintain office efficiency by planning and implementing office systems layouts and equipment procurement

• Keeps management informed by reviewing and analyzing special reports; summarizing information;identifyingtrends

• Contributes to team effort byaccomplishingrelated results as needed

• Responsible for petty cash

Physical Requirements:

• Ability to walk stand kneel crouch and bend over.

• Ability to lift reach and handle objects weighing up to 25 pounds.

• Ability to sit at a desk and work on a computer for prolonged periods.

• Ability to travel todifferent locationswithin New York City as needed.

Work Environment / Schedule Requirements:

• Staff must continue working past their shift unless relieved by another staff member or authorized to leave by a supervisor.Ability to sit at a desk and work on a computer for prolonged periods.

• May beto work on or during evenings weekends and holidays.

Qualifications:

• Minimum of anassociate degreeor 3 years of experience in related field

• Proficiencyin software applications

• Proven ability to work collaboratively well with diverse groups

• Proven ability to handle multiple tasks effectively under pressure

• Strong organizational skills detail-oriented and efficient

• Must be able to read speak write and understand English for administrative purposes.

• Must pass drug screening to be appointed.

• This position may be subject to a series of investigations before and after appointment.

Equal Employment Opportunity

NAICA is an equal opportunity employer committed tomaintaininga diverse workforce and inclusive work environment. As such discrimination in any aspect of hiring or employment based upon age race creed color national origin sexual orientation gender identity or expression religion military or veteran status sex disability (including pregnancy childbirth and related medical conditions) or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal state and local laws rules and regulations. NAICA also offers reasonable accommodations as required by applicable federal state and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email towith the Subject Reasonable Accommodation Request.

Competitive Benefits Package

• Comprehensive Health Dental and Vision Benefits for full-time employees

• 403(b) Retirement Savings Plans

• Loan Forgiveness Programs for eligible employees

• Paid Holidays and Vacation

• Paid Time-off

• Vol Life Insurance and AD&D

• Term Life and AD&D insurance

• Long Term Disability

• Employee Assistance Program support (EAP)

• Commuter Benefits Program

• Aflac: Short-Term Disability CA Accident and Hospital

• Employee Discount Program

False Statements

Misrepresentation of your experience skills education or other qualifications or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment.

At-Will Employment Disclaimer

While wesincerely hopeto form a long and mutually beneficial working relationship NAICA is an at-will employer. Therefore employment is subject to termination at any time with or without notice or cause at the discretion of you or the organization.

Required Experience:

IC