Office Manager

Element Santa Rosa has an opportunity for an Office Manager to efficiently carry out the administration activities in a busy pharmaceutical testing and chemistry services laboratory while coordinating with corporate offices and ensuring adherence to company administration this role you will support a site that provides integrated synthetic chemistry analytical services drug discovery and development support and cGMP manufacturing services for pharmaceutical clients.

In this role you will carry out managerial responsibilities in accordance with the organizations policies and applicable laws. Your departmental responsibilities will include being the main receptionist for the laboratory receiving incoming phone calls and email transactions while serving as a key administrative resource for employees clients visitors and business partners.

Pay Range: $32-$38hr DOE

• Handle all purchasing for the locatio
• Manage inventory of administrative supplie
• Answer incoming phone calls and emails
• Register visitors and support a professional client experience for pharmaceutical and life sciences partners visiting the Santa Rosa laborator
• Support the regional finance team with inquiries for receivables and payables. This will require direct customer interfacing as well as working internally to gather information
• Assist with special event planning and recognition awards/cards
• Invoice orders
• Manage customer data maintenance
• Provide administrative support to a laboratory environment supporting drug discovery analytical services chemical synthesis and cGMP manufacturing programs
• Other administrative support
• Coordination of inter laboratory transactions across Elements network of laboratories and scientific service locations

• 3 to 5 years experience in a relevant role
• Good command of English Language
• Experience with reporting
• Prior track record conducting training
• HS Diploma or equivalent
• Experience supporting a professional services laboratory pharmaceutical life sciences or scientific environment preferred
• Strong organizational skills with the ability to manage multiple administrative priorities in a fast-paced client-focused setting

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At Element we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age disability ethnic origin gender marital status race religion responsibility of dependents sexual orientation or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

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