Office Manager, Part-time

• Secretarial duties for the administrator Coordination of volunteers and VIRTUS.
• Answering all communications: emails phone calls mail Social media and website monitoring and posting.
• Maintains office record-keeping and filing systems.
• Attends staff meetings and other meetings as requested.
• Schedules parish facilities. Coordinates the use of keys and codes for facilities.
• Oversees the timely opening and secure closing of the office each day.
• Sets up service calls and coordinates contractors with maintenance staff.
• Oversees the inventory of office supplies. Orders materials supplies or equipment as needed.
• Responsible for reviewing invoices and printing checks.
• Posting of Sunday collections.
• Updates parish census records on a regular basis.
• Maintain the parish offering envelope system regularly. Posts contributions weekly and compiles and mails annual contribution statements as required by the IRS.
• Coordinates scheduling of weddings funerals and other events. Contacts appropriate persons involved communicates with families regarding procedure for service.
• Maintains the sacramental record keeping system. Records all weddings baptisms funerals as well as those who receive first Eucharist and confirmation.
• Provides assistance to persons in need who come to the parish. Provides charitable assistance through referring persons to the appropriate charitable or social agencies and offers clerical support to the food pantry as needed.
• Maintains Mass intention book cards and funds.
• Creates and publishes the parish bulletin.
• Interfaces with other parishes in the Deanery and with the Diocese of Lansing as needed.

Required Experience:

IC