Office Manager (OluKai, melin, Roark & TWS)

Who We Are:

Archipelago Companies a portfolio of highly successful consumer lifestyle brands is seeking a talented and passionate individual with an entrepreneurial mindset to join our team. Our brands including OluKai Melin Roark and Tradewind Services are leaders in their respective markets offering high-quality products and authentic marketing stories direct to consumers.

At Archipelago Companies we pride ourselves on our commitment to integrity and we strive to create a culture of excellence in everything we do. If you are a driven and innovative individual with a passion for consumer brands we invite you to apply for our open position and become a part of our dynamic and growing team.

About the Role:

This role owns the day-to-day experience of 4001 MacArthur: how it looks how it runs and how it feels to walk in every morning. This is our new corporate headquarters housing both Archipelago Companies leadership and TWS which makes up the majority of the buildings staff.

The standard is considered understated and immaculate in the details never showy. Nothing is ever out of place nothing is ever left to chance and the people who walk through the door (executives board members brand teams candidates vendors) feel that care immediately even if they cant quite articulate why.

We need someone with real facilities and office management experience who treats a building the way a great host treats a home: quietly constantly and with total ownership. This is not an entry-level front-desk role. It requires judgment discretion and the ability to represent a premium multi-brand portfolio without being told what that means.

Key responsibilities include but are not limited to:

Guest Experience & Front of House

• Set the tone for every visitor from portfolio executives and board members to candidates and vendors with warm precise hospitality
• Own reception guest check-in and meeting/conference room readiness across all three floors
• Anticipate needs before theyre voiced; a great office manager is felt more than seen
• Manage building access and security: badge/key provisioning visitor logs and day-to-day security protocols across all three floors
  

Events Facilities & Vendor Management

• Serve as move-in manager for the first 6 months standing up systems vendors and day-to-day operations for a brand-new building from the ground up
• Manage all building vendor relationships across 3 floors: cleaning maintenance security plants catering and building systems
• Schedule and oversee service and repair work holding vendors to a premium standard of finish and reliability
• Plan and execute internal events offsites and cross-brand gatherings hosted at 4001 MacArthur
• Maintain daily walkthrough standards for all common areas kitchens conference rooms and shared spaces; nothing waits until someone complains
• Manage furniture equipment and office supply inventory and related budget across the full building

Safety & Emergency Preparedness

• Maintain compliance with building safety and emergency preparedness requirements including AED maintenance and inspection evacuation plans and emergency contact protocols
• Serve as the buildings point person during safety drills and any actual emergency coordinating with building management and local authorities as needed

Executive & Cross-Brand Support

• Provide administrative support to Archipelago and brand leadership as needed: scheduling meeting coordination catering travel logistics
• Coordinate mail shipping and receiving (USPS/UPS/FedEx) across departments and floors

Culture & Environment

• Champion small sensory details that add up to a premium environment: lighting scent plants music cleanliness quiet order
• Serve as a steady calm presence for 4560 people across multiple brand teams with different working styles and needs
• Uphold a consistent standard across all 3 floors so the building feels like one cohesive experience not three separate offices stacked on top of each other

Requirements & Qualifications:

• Bachelors degree preferred or equivalent experience in a related field
• Minimum of 5 years of office management facilities management or hospitality experience ideally in a premium or multi-tenant environment
• Elevated proficiency in Microsoft Office (Outlook Word Excel PowerPoint) and Adobe Acrobat
• Expert-level written and verbal communication; analytically minded with strong attention to detail
• Project management experience
• Strong organizational skills; able to prioritize and manage multiple competing demands seamlessly
• Extraordinarily strong people skills; able to build relationships with staff executives and external contacts at every level
• Takes initiative and anticipates needs before being asked
• Strong problem-solving and decision-making skills
• Handles confidential information with discretion; comfortable being adaptable to shifting priorities
• Comfortable moving fluidly between high-level executive support and hands-on office/hospitality duties
  
• Experience managing vendor relationships and service contracts directly
• Proficient in MS Outlook Excel and general office/facilities management tools
• Reliable punctual and available in-office; this is fundamentally a hands-on on-site role
• Actively seeks out AI-enabled tools and emerging technologies adapting quickly to leverage them for improved productivity deeper insights and more effective processes while exercising sound judgment and maintaining compliance with organizational standards

Location & Office Structure:This is a full-time in-office position in Newport Beach CA requiring attendance five (5) days a week Monday through Friday. Subject to change without notice as per company guidelines.

Compensation: The salary range for this position is $85000 to $120000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.

Benefits and Perks:

• Complimentary chef prepared breakfast and lunch provided Monday - Thursday
• Generous product gift program and all brand discounts
  
• Company bonus program
• 5 year and 10 year Milestone Anniversary travel gifts
• Medical Dental Vision insurance in accordance with plan guidelines
• Company paid life insurance in accordance with plan guidelines
• 401k with employer match in accordance with plan guidelines
• 15 Days of PTO accrued annually plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
• Paid beach and giveback days bi-annual team building events and other in-person celebrations
• Work with talented and great people who share a love of the ocean lifestyle

Archipelago Companies values a diverse inclusive and entrepreneurial workforce and culture and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race color sex gender identity gender expression religion age national origin or ancestry citizenship physical or mental disability medical condition family care status marital status domestic partner status sexual orientation genetic information military or veteran status or any other basis protected by federal state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability please contact us at Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

Required Experience:

Senior IC