Office Manager North Austin

Company Overview
ACS (Allen Control Systems) is a defense technology company building precision robotic systems for the United States and its allies. Founded by two former U.S. Navy electrical engineers with deep experience in robotics and software ACS brings together AI computer vision precision motion and advanced hardware to solve complex defense challenges across land air and maritime environments.

Our flagship product Bullfrog is an autonomous precision weapon system that transforms existing weapons into highly accurate counter-drone systems giving warfighters a scalable cost-effective response to one of the fastest-growing threats on the modern battlefield. Bullfrog is deployed with U.S. forces and ACS works with organizations throughout the U.S. military and national security community.

Following a $200 million Series B at a $2.2 billion valuation ACS is rapidly expanding manufacturing accelerating Bullfrog deployments and developing the next generation of autonomous battlefield systems. This is an opportunity to join a proven fast-moving team and help scale technology with direct real-world impact on national security.

ACS is headquartered in Austin Texas with additional operations in Alexandria Virginia; Mountain View California; and Huntsville Alabama. For more information visit .

About The Role

We are looking for an Office Manager to create a smooth efficient and energizing workplace for the ACS team. You will be a key operational partner for the office and administrative functions ensuring day-to-day work runs seamlessly while supporting a collaborative environment where our team can do their best work. This is a highly visible build-from-scratch role with direct impact on team culture productivity communication and the overall employee experience at ACS. You will bring structure anticipate needs solve problems quickly and support a fast-growing business with the professionalism and flexibility required in a manufacturing environment. This role is based in North Austin with initial training at our South Austin location.

What Youll Do

• Implement systems and workflows that reduce friction and streamline office operations; keep the office stocked organized and running smoothly day to day from supplies to snacks to vendor relationships.

• Serve as a key partner to Finance HR Security Facilities and Manufacturing teams helping coordinate office-related needs troubleshoot issues and keep cross-functional workflows moving.

• Aid in the onboarding of new in-person employees setting them up with desks equipment and a welcoming environment; work with Recruiting and HR to organize travel and relocation logistics for new and current employees.

• Coordinate daily catering and occasional dinners; work with Recruiting and Marketing to plan and execute monthly internal team events and external events to increase industry visibility and team cohesion.

• Coordinate and manage office buildouts or expansions working with contractors vendors and internal teams; step in as the first-line problem solver for logistical issues vendor miscommunications and process gaps.

• Support office administration processes with strong attention to detail ensuring information is accurate timely and well documented; anticipate needs before they arise and bring a proactive solutions-oriented mindset to a rapidly growing environment.

What Youll Need

• 7 years of experience in office management workplace operations executive support or a similar role in a fast-paced environment; prior experience supporting a manufacturing company or defense contractor strongly preferred.

• Comfortable working in a manufacturing environment; experience supporting shift-based operations and coordinating across multiple schedules; able to maintain continuity and follow-through in an environment with shift work.

• Highly detail-oriented with exceptional follow-through; excellent communication skills and a warm professional demeanor; proactive responsive and comfortable anticipating needs before being asked.

• Tech-savvy and quick to learn new systems; proficiency with Microsoft 365 and Slack strongly preferred; familiarity with secure workplace practices including visitor logs badge compliance and working in regulated environments such as CMMC and/or ITAR; experience supporting shipments inventory or materials logistics is a plus.

What We Offer

• Competitive salary

• ACS Equity Package

• Health Dental Vision Insurance

• Paid Time Off

Allen Control Systems is an Equal Opportunity Employer providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. #LI-AS1

Required Experience:

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