Office Manager
Job Location:
New York City, NY - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
From commercial office space and manufacturing to multi-site retail portfolios we manage and support over 1 billion square feet of facilities space for the nations leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
The Office Manager is responsible for leading day-to-day office operations supporting team performance and ensuring a safe efficient and customer-focused work environment. This role oversees site administrative activities coordinates support services and serves as a key point of contact for employees visitors vendors and clients. The Office Manager helps ensure operational excellence through effective planning organization budget awareness vendor coordination and continuous support of service delivery objectives.
In this role you will serve two primary functions:
- Site Operations and Office Management
You will be the central resource for our New York office supporting multiple Siemens Mobility business groups and ensuring a professional welcoming and productive workplace experience. Responsibilities include managing reception and visitor services coordinating office and meeting space operations supporting workplace technology needs overseeing office services and supplies and maintaining a safe and efficient office environment. Strong organizational communication and customer service skills are essential to successfully manage competing priorities and support a dynamic workplace.
- National Real Estate Team Support
You will provide administrative and operational support to the U.S. Real Estate organization assisting with workflow coordination project tracking meeting and presentation preparation and other strategic initiatives. This role requires advanced proficiency in Microsoft PowerPoint and the ability to transform information into professional presentations training materials and business communications that support leadership and team objectives.
The ideal candidate is a highly organized resourceful professional who thrives in a fast-paced environment and can work independently with minimal supervision. Success in this position requires sound judgment flexibility strong attention to detail and the ability to build effective working relationships across a geographically dispersed organization.
Supports Site Managers and/or Team Leads while maintaining working relationships with the customer. Works closely with client(s) to ensure that the effects on operations are recognized well planned and coordinated in a quality manner.
Business Experience | 1-5 years Facilities Maintenance Operations experience |
Licenses | Must possess a valid drivers license in good standing |
Language Skills | Ability to read and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write routine reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients customers and the general public. |
Technical Qualifications & Skills | Ability to solve problems in multiple stressful situations. Requires advanced analytical skills and problem-solving techniques. Strong computer skills are required primarily utilizing Microsoft Office Products |
Manages difficult client situations; responds quickly to client needs; solicits feedback to improve services; speaks clearly and persuasively in positive and negative situations; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; able to read and interpret written communication; balances team and individual responsibilities and contributes to building a positive team culture. |
Teamwork Integrity/Ethics Dependability Customer Focus Adaptability/Flexibility. |
Decision-Making / Judgment Communication Budgets/Cost Control Associate Development. |
Enforces and adheres to company policies rules safety practices and regulations. |
Job Knowledge Problem Solving/Analysis Work Environment Safety Planning Interpersonal Skills. |
Ability to lead and drive organizational change and continuous improvement. |
Sound judgment business acumen analytical decision making initiative interpersonal relationships and personal accountability are critical. |
Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules people and tasks effectively. |
Anticipates problems; sees how a problem and its solution will affect other units; gathers information before making decisions; weighs alternatives against objectives and arrives at reasonable decisions; adapts well to changing priorities deadlines and directions; works to eliminate all processes which do not add value; is willing to take action even under pressure criticism or tight deadlines; takes informed risks; recognizes and accurately evaluates the signs of a problem; analyzes current procedures for possible improvements; notifies supervisor of problems in a timely manner. |
We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.
Please review our Affirmative Action Policy.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Compensation Range: $90K - 100000
Other Compensation: N/A
#EFS
Required Experience:
IC
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
