Office Manager

The Office Manager is responsible for the day-to-day operations of the Cerity Partners Century City office ensuring a professional well-organized and welcoming environment for staff and clients alike. This role serves as the primary point of contact for facilities vendor and technology coordination office supplies and general administrative support across those teams. The Office Manager also assists with client-facing hospitality marketing staff event planning document management and Salesforce data hygiene. Success in this role requires strong organizational skills sound judgment discretion and the ability to manage competing priorities and requests from multiple teams flexibly in a fast-paced professional services environment.

Primary Responsibilities

• Provide day-to-day administrative and operational support to multiple teams within the Century City office balancing differing needs requests and priorities across teams
• Manage the office and conference room calendars coordinating scheduling and room availability for meetings; set up and start/host Zoom meetings held in our conference rooms
• Coordinate building access and parking for staff and visitors
• Manage incoming and outgoing mail UPS and FedEx shipments
• Serve as the first point of contact for general office issues resolving or escalating as needed
• Troubleshoot basic office technology issues including Wi-Fi connectivity printer toner and broken printers coordinating with IT or outside vendors as needed
• Order and organize office and kitchen supplies maintaining adequate inventory levels and clean the kitchen and common areas
• Plan and coordinate staff outings and firm marketing events
• Bind books scan documents to Box and manage shredding and recycling of used books
• Greet clients and guests and provide refreshments upon arrival
• Order breakfast and lunch for client and guest meetings
• Order gifts for client holidays and life events
• Maintain Salesforce hygiene and process routine data updates

Required Qualifications Skills and Competencies:

• High school diploma or equivalent required; Associates or Bachelors degree preferred
• 2 years of office management administrative or executive support experience
• Proficiency with Microsoft Office (Outlook Word Excel PowerPoint)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills

• Effective time management and ability to multitask in a fast-paced environment
• Sound judgment and discretion when handling confidential information
• Client service orientation and professional demeanor
• Basic troubleshooting of common office technology issues
• Ability to sit or stand at a desk for extended periods
• Ability to lift and carry office supplies and materials up to 25 lbs (paper books kitchen deliveries)

Hourly Rate:

$33 - $36 per hour

Why Cerity Partners:

Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package:

• Health dental and vision insurance day 1!
• 401(k) savings and investment plan options with 4% match
• Flexible PTO policy
• Parental Leave
• Financial assistance for advanced education and professional designations
• Opportunity to give back to local communities
• Commuter benefits

Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures perspectives and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race religion national origin sex sexual orientation age veteran status disability status or any other applicable characteristics protected by law.

Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations please reach out to Applicants must be authorized to work for any employer in the U.S.