Office Manager Junior High [CS08]
Job Location:
Cheyenne, WY - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
TSS/260 day contract
Monday-Friday
8 hours daily
Pay Column K: $18.06/hourly (new rate effective 7/1/26 - $18.96)
Benefits
Laramie County School District 1
Job Description
Job Title:Office Manager | Revised Date: November 2020 |
Department: School Support | FLSA Status: Non-exempt |
Work Year: 12 Month | Salary Schedule: TSS 260 days |
SUMMARY: This position is responsible for providing administrative and secretarial support to assigned school administrators; monitoring assigned activities; and providing information recommendations and/or direction as may be requested by assigned administrator; and to ensure the main office is run efficiently.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions | Frequency | % of Time |
1. Coordinates a variety of programs and/or activities (e.g. building schedule substitute teachers assignments conference room usage meetings site in-service day activities workshops travel/accommodations school opening/closing etc.) to ensure the availability of facilities equipment or personnel. | D | 20% |
2. Composes a wide variety of documents (e.g. correspondence agendas minutes bulletins reports etc.) to communicate information to school and district personnel the public state officials etc. | W | 10% |
3. Compiles data from a variety of sources (e.g. student information time sheets calendars expenditures/budget newsletters staff attendance records substitute log etc.) to comply with district financial legal and/or administrative requirements. Serves as a timekeeper for the school site. | D | 10% |
4. Maintains manual and electronic documents files and records (e.g. student enrollment/withdrawal information emergency cards discipline referral information attendance records facility use contracts timesheets keys security cards work orders etc.) to provide up-to-date reference and audit trail. | D | 10% |
5. Monitors students referred for illness discipline etc. to ensure their safety and welfare. May administer first aid and prescription medications to students (under the direction of a health care professional) to provide emergency or necessary care in accordance with district state and federal requirements. | D | 5% |
6. Monitors assigned activities and/or program components (e.g. school site budget account expenditures purchase order documentation account balances grants etc.) to ensure compliance with financial legal and/or administrative requirements. | W/M | 10% |
7. Oversees assigned staff and students to schedule work assignments providing direction set expectations and/or assistance in performing their functions. | D | 5% |
8. Participates in meetings workshops and seminars as assigned to convey and/or gather information required to perform functions. Presents information on administrative procedures services regulations etc. to train and orient school personnel and/or disseminate information to appropriate parties. | Q | 5% |
9. Processes documents and materials (e.g. requests for field trip transportation enrollment/withdrawal daily attendance report cards discipline referrals homeroom assignments substitutes maintenance requests keys grade books etc.) to ensure efficient communication to all stakeholders. | D | 10% |
10. Responds to inquiries from a variety of internal and external parties (e.g. staff parents students public agencies etc.) to provide information facilitate communication and/or provide direction. | D | 5% |
11. Supports assigned administrative personnel to provide assistance with administrative functions. | D | 5% |
12. Performs other duties as assigned | Ongoing | 5% |
TOTAL | 100% |
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma or equivalent required
- Specialized courses in accounting finance or business management preferred
- 2-4 years experience in office management personnel management accounting or related field preferred
LICENSES REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire.
TECHNICAL SKILLS KNOWLEDGE & ABILITIES:
- Advanced oral and written communication skills
- Advanced analytical skillsrequired;abilitytoreview and interpret technical informationanddraw conclusions
- Bookkeeping accounting and math skills
- Adapts easily to changing work standards
- Criticalthinking andproblem-solvingskills
- Attention to detail
- Ability to schedule meetings activities or trainings as they relate to the job
- Ability to use pertinent software applications manage and maintain accurate records and plan and manage projects
- Ability to maintain confidentiality inall aspects of the job
- Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
- Ability to promote and follow Board of Trustees policies District policies and building and department procedures
- Ability to communicate interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate/required safety equipment and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of andexperience with personal computers and peripherals
- Operating knowledge of and experience with typical office equipment such astelephones copier fax machine etc.
- Operating knowledgeof and experience with office productivity programs such as Microsoft Office Suite E-mail etc.
- Operating knowledge of district information technology systems and department-specificsoftware and equipment required within 3 months after entering position
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
POSITION TITLE | ||
Reports to: | Principal | |
POSITION TITLE | # of EMPLOYEES | |
Direct reports: | This position has no direct reports |
- Serves as supervisor for daily functions in the main office; may plan and direct work assign duties address complaints resolve problems train new employees etc.
BUDGET AND/OR RESOURCE RESPONSIBILITY:
- Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted participates in data collection and organization of budget materials; may initiate requisitions
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Experience:
Junior IC
