Office Manager

About Us

Grubbs Automotive is a family-first relationship-driven dealership dedicated to our employees customers and community. We offer a supportive team environment with ongoing training skills development and career growth opportunities so you can build a rewarding career in automotive service and sales while making a real impact every day.

Why Join Grubbs:

• Weekly Pay
• Paid Time Off (PTO)
• Medical Dental Vision Insurance
• Ancillary benefits including life insurance disability coverage
• 401(k) with employer match
• Pet Insurance
• Employee vehicle purchase and service discounts

The Office Manager is responsible for overseeing all administrative and accounting operations within the dealerships business office. This role ensures the accuracy of financial transactions the efficiency of daily office operations and compliance with dealership policies and regulatory requirements. The Office Manager works closely with the Controller and management team to maintain smooth deal flow timely reporting and a positive professional work environment.

Key Responsibilities

• Oversee and manage the daily administrative operations of the dealerships business office ensuring smooth and efficient workflow.
• Coordinate with dealership management and department heads to maximize operational efficiency improve deal flow and maintain accurate and compliant records.
• Supervise and support all accounting functions including accounts payable accounts receivable payroll and financial reporting.
• Hire train and evaluate administrative and accounting staff fostering a positive collaborative and professional work environment.
• Develop document and implement office and financial procedures to ensure accuracy consistency and compliance with dealership policies.
• Prepare and distribute financial and operational reports for management review.
• Monitor and analyze financial data to identify opportunities for process improvement cost control and efficiency gains.
• Ensure full compliance with federal state and local regulations as well as dealership accounting and manufacturer (OEM) requirements.
• Assist with customer concerns related to billing financing and documentation when needed.
• Oversee front-desk and administrative staff scheduling and performance ensuring exceptional internal and external customer service.
• Maintain accurate recordkeeping for personnel transactions and financial documentation.
• Support internal and external audits and assist with month-end closing processes as directed by the Controller or Assistant Controller.

Qualifications

• Education: Associate or bachelors degree in accounting Business Administration or related field preferred.
• Experience:
  • 3 years of experience in office management accounting or administrative leadership within an automotive dealership environment required.
  • Familiarity with deal processing financial reconciliations and DMV/title procedures preferred.
• Skills:
  • Strong leadership communication and organizational skills.
  • Proficiency in Microsoft Office Suite (Excel Word Outlook).
  • Experience with dealership management systems (Tekion or similar).
  • High attention to detail confidentiality and problem-solving ability.
  • Ability to manage multiple priorities in a fast-paced environment.

This is an excellent opportunity for a detail-oriented team-focused professional to join a dynamic dealership and play a key role in financial operations and office management.

Apply now to become part of a growing and supportive team.

Grubbs maintains a strong policy of Equal Employment Opportunity for all associates. We hire train promote and compensate associates based on personal and professional competence and potential for advancement without regard for race color religion sex national origin age marital status disability or citizenship as well as other classifications protected by applicable federal state or local laws.