Office Manager

Established in 2012 Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sectors fragmentation operating through 7 regional offices with 120 employees in vertically integrated teams enhanced by proprietary AI-driven tools while benefiting from compelling fundamentals like constrained supply growth reshoring and e-commerce tailwinds.

This role combines Office Manager responsibilities with Executive Assistant support for one C-level executive (Chief People Officer). The right candidate will be the go-to person for keeping the Hoboken office running efficiently day to day while also providing dedicated high-touch support to a senior executive. This position is based in the office five days a week as many of the responsibilities require an on-site presence. The ideal candidate takes ownership of both sides of the role without needing much oversight.

Location: Hoboken NJ (HQ) this position is on-site 5 days a week

Reports To:Chief People Officer

Employment Type: Full-Time

Office Operations Management

• Oversee all aspects of daily office operations including supplies equipment and general facilities upkeep
• Serve as the primary point of contact for office-related needs and requests from employees

Kitchen & Pantry Management

• Keep the office kitchen stocked and organized including re-stocking the fridge snacks coffee and other pantry items
• Place recurring and ad hoc orders for kitchen supplies
• Ensure the kitchen area stays clean and well-maintained

Event Planning

• Plan and execute company events team meetings offsites and celebrations
• Coordinate logistics including venue catering materials and scheduling

Resource Management

• Maintain inventory of office supplies and equipment
• Coordinate repairs replacements and vendor service calls as needed
• Manage relationships with office vendors and service providers

Budget & Expense Management

• Monitor and manage the office operating budget
• Ensure cost-effective purchasing decisions
• Track expenses and flag inefficiencies or opportunities for savings

Facility Management

• Maintain a clean safe and functional office environment
• Ensure the space supports employee productivity and comfort
• Coordinate with building management/landlord as needed

Technology & Systems Support

• Assist with implementation and upkeep of office technology (printers AV equipment computers etc.)
• Troubleshoot basic technical issues and coordinate with IT or vendors for repairs
• Ensure office systems remain functional and up to date

Executive Assistant Support

• Provide dedicated support to one C-level executive
• Manage complex calendars scheduling and meeting coordination
• Arrange domestic and international travel logistics
• Handle day-to-day requests such as lunch ordering and other personal/professional support tasks

Ad Hoc Projects

• Take on additional projects and initiatives as they arise; this role requires flexibility and a willingness to jump in wherever needed

• 2 years of experience in office management executive support or a related administrative role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook Excel PowerPoint) and comfort learning new tools/systems
• Discretion and professionalism when supporting senior executives
• Prior experience in real estate private equity or financial services a plus
• A proactive no task too small mindset

Someone who thrives on variety equally comfortable restocking the kitchen or troubleshooting a printer jam one hour and coordinating an executives international travel the next. This role is ideal for a candidate who takes initiative anticipates needs before being asked and wants to be a visible trusted presence in the office every day.

What We Offer

This position offers a base salary in the $80000-$100000 range plus discretionary bonus competitive healthcare benefits unlimited PTO and a 401k match.

Equal Opportunity Employer

Faropoint is proud to be an Equal Opportunity Employer. We value diversity and we do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status parental status disability status or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage support and respect the different skills and experiences represented within our workforce.

AINotice to Candidates. Faropoint Ventures LLC and its subsidiaries (the Company) and theirrecruiting vendors may use artificial intelligence and other automated tools (AI Tools) to parse screen rank assess and summarize resumes/CVs applications and interviews. No hiring or rejection decision will be made solely by automated means without meaningful human review by Company personnel and any use of AI Tools will comply with applicable law including anti-discrimination laws and laws governing automated employment decision tools and algorithmic decision-making. Personal information you submit will be kept confidential inaccordance with our Privacy Policy and used for recruiting hiring and related legal compliance and recordkeeping purposes includingto evaluate you for employment opportunities with the Company and its affiliates.