Office Manager

Job Description

The Office Manager provides comprehensive fiscal grants administration and business operations support for the Virginia Seafood Agricultural Research and Extension Center (Virginia Seafood AREC). Serving as the centers primary local administrative and fiscal resource the position manages day-to-day financial activities; monitors sponsored foundation and operating funds; supports proposal and award administration; coordinates purchasing travel and related transactions; and maintains accurate records and reports to support sound decision-making and compliance with university and sponsor requirements.

The position also manages the centers administrative office and provides high-level support to the AREC Director faculty staff students visitors and external partners. Responsibilities include coordinating meetings and events maintaining schedules and records supporting facilities and general office needs developing efficient administrative practices and ensuring timely communication and follow through across the center.

The Office Manager coordinates local administrative activities and works collaboratively with center leadership CALS Human Resources and other university partners to support effective center operations. The successful candidate will exercise sound judgment protect confidential information manage competing priorities independently and provide collaborative service-oriented support in a dynamic research and Extension environment.

Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

Required Qualifications

Experience providing fiscal grants accounting or business operations support in a complex organization.
Demonstrated ability to reconcile financial activity maintain accurate records analyze information and prepare clear budget or financial reports.
Experience coordinating purchasing invoices travel or related business transactions.
Demonstrated ability to interpret and apply policies procedures and sponsor or organizational requirements.
Strong organizational skills attention to detail and ability to independently manage multiple priorities and deadlines.
Proficiency with Microsoft 365 applications including Excel Word Outlook Teams and SharePoint or comparable collaboration tools.
Effective communication skills with a collaborative and service-oriented approach.
Demonstrated judgment and discretion in handling confidential or sensitive information.
Ability to learn and use university financial grants procurement travel records and administrative systems.

Preferred Qualifications

Associates or bachelors degree in accounting finance business administration public administration or a related field or equivalent training and experience.
Experience with post-award sponsored project administration including budget monitoring financial reporting compliance and award closeout support.
Experience in higher education government research Extension or another sponsored-program environment.
Experience with Virginia Tech systems such as Banner HokieMart Chrome River Summit FINTRACS or comparable enterprise systems.
Experience developing administrative procedures reports tracking tools or training resources.
Experience coordinating events facilities or office operations and providing work direction to support staff or student employees.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$44108 - $62000; commensurate with experience

Hours per week

40 hours a week; M-F 8AM - 5PM

Review Date

October 19 2026; open until filled

Additional Information

Standard office work requiring extended computer use and routine movement of office materials. Occasional travel may be required for training meetings or center business. Final selections should reflect the actual position location and duties. Must be US Citizen or Permanent Resident due to Export Controls.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.