Office Manager
Job Location:
Boston, MA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
To support the teams working on our exciting projects we are looking for
The Office Manager does it all - from managing the office and facility to greeting people in the office planning company events and managing a variety of administrative support duties. The Office Manager makes it all seem effortless. This role creates a warm and welcoming environment for employees and visitors alike and handles changes and interruptions in a professional manner. The Office Manager works independently thrives in a fast-paced environment has a high degree of reliability strong adherence to schedules and deadlines and demonstrates top-notch communication and interpersonal skills. Additionally the Office Manager will support from an administrative assistant capacity specific with calendar management meeting coordination and report preparation.
- Become part of a unique entrepreneurial team. Think independently use your initiative and take ownership. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
- Unlock the power of opportunity. Advance your career in a high-growth environment with a startup feel and strong exposure to leadership and business development. We invest in your professional development every step of the way.
- Work in a values-driven culture. At Simon-Kucher our vision is to become the worlds leading growth specialist. Our values guide how we collaborate communicate and deliver impact
- Invest in your future. All US and Canadian employees enjoy 401(k) & RRSP benefits with company matching.
- Prioritize your health and well-being. No matter where you live we offer a competitive suite of health benefits to help keep you and your loved ones safe.
- Enjoy balance and flexible working. Be empowered to do your best work whether its in the office or from home.
- Submit and follow up on maintenance requests and make recommendations for services vendors and other facility-related needs.
- Order put away and organize office supplies including snacks beverages and groceries for the office and kitchen.
- Keep office common spaces clean and tidy and monitor general safety in the suite.
- Be an enthusiastic and friendly host to employees candidates visitors and vendors; Coordinate needs of visitors from other Simon-Kucher offices as needed.
- Order set up and clean up snacks and office-catered lunches.
- Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services.
- Maintain positive working relationships with suppliers/vendors and property managers.
- Manage organize and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.
- Oversee all deliveries (inbound outbound) and outgoing mail.
- Manage the monthly Boston office engagement budget including office snacks beverages team activities and events ensuring thoughtful allocation of resources and adherence to budget.
- Maintain a welcoming environment for guests offer water/coffee to visitors and candidates and give tours of the office as needed.
- Proactively develop and execute creative events and initiatives that build community strengthen office culture and drive employee engagement.
- Plan and execute offsite special events as needed (book hotels restaurants activities and outings for large groups).
- Onboard and train new hires making sure to create an enjoyable experience.
- Coordinate office moves and new setups and seating arrangements in partnership with internal teams and manage office floor plan.
- Keep a constant pulse on office morale and open communication with the Head of the Office.
- Own regular Boston office communications keeping employees informed and engaged on office events announcements initiatives and other relevant updates.
- May occasionally run miscellaneous errands in support of office activities or leadership requests.
- Maintain spreadsheets prepare correspondence answer telephones and perform research as needed.
- Support from an administrative assistant perspective for one or multiple partners.
- Interface with different departments (e.g. Legal department for contract management and Accounts Payable for payment and budget management).
- Coordinate appointments and Division meetings ensuring adequate meeting facilities and technical resources are available and ready for use.
- Manage client contact database compile customer profiles and maintain opportunity pipeline.
- Own and execute outbound marketing initiatives for target customers.
- Hybrid position with minimum 4-5 days a week in the office; office hours 8:30am-5:30pm ET.
- Other duties as needed.
- 3-5 years of experience in a similar administrative support role.
- Elevated level of proficiency in using Microsoft Office especially Outlook Word Excel and PowerPoint as well as internal messaging systems like Zoom and Teams.
- Experience planning and booking events.
- Proficient in maintaining Outlook calendars creating and submitting expense reports and purchasing catering office supplies and corporate gifts.
- Outstanding verbal and written communication skills with a high degree of diplomacy and professionalism.
- Self-starter who is reliable and organized; ability to work independently and prioritize multiple projects at once.
- Sound judgment and ability to solve problems with excellent follow-through.
- Must be able to meet expectations under pressure and offer seamless flexibility amidst interruptions and changes in tasks with short notice.
- A keen sense of effective customer and client service.
- Excellent attention to detail accuracy and organizational skills.
- Maintains an elevated level of trust and confidentiality.
- Friendly and positive attitude.
The pay range for this position in Boston is $80000- 90000/yr. Compensation may vary depending on relevant experience skills geographic location and business needs. We offer a comprehensive package of benefits including paid time off 13 paid holidays per year medical/dental/vision insurance basic life insurance and 401(k) to eligible employees.
Simon-Kucher
is a global consultancy with more than 2200 employees in 30 countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy product price innovation marketing and sales based on deep insights into what customers want and value. With 40 years of experience in monetization topics of all kinds we are regarded as the worlds leading pricing and growth specialist.
Simon-Kucher is an Equal Employment Opportunity (EEO) employer. Our employment decisions are made without regard to race color religion gender national origin age disability marital status veteran or military status or any other legally protected status.
We believe in building a culture that embraces belonging creating an environment in which our people feel valued are able to be themselves and feel their contribution matters. If we get that right great things will happen; people will grow faster innovate feel valued and create better outcomes for everyone our people our clients and of course our business.
Simon-Kucher North America Talent Acquisition Team
Experience:
IC
About Company
We help businesses put customers at the heart of their commercial growth consulting strategy. Want to unlock better growth? Reach out to our specialists.
