Office Manager

POSITION SUMMARY

The Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations corporate functions vendors customers and employees ensuring efficient communication organization and business support. The ideal candidate is highly organized detail-oriented and capable of managing multiple priorities in a fast-paced distribution or warehouse environment.

RESPONSIBILITIES

Executive Support

• Provide comprehensive administrative support to Warehouse Director Vice President HDLC Cold Plates Site Leadership Team.

• Manage calendars schedules appointments and meeting coordination.

• Prepare reports presentations correspondence and operational summaries.

• Coordinate travel arrangements expense reports and executive communications.

• Maintain confidential business and employee information.

Office Management

• Oversee daily office operations and administrative processes.

• Manage office supplies equipment and vendor relationships.

• Ensure accurate filing and record-keeping systems for operational and compliance documents.

• Coordinate office maintenance and facility-related requests.

• Support budget tracking invoice processing and expense management.

Human Resources & Employ

• Coordinate employee engagement events training sessions and recognition programs.

• Assist with timekeeping payroll submissions and employee communications.

• Ensure compliance with company policies and labor regulations.

Communication & Coordination

• Serve as a primary point of contact for visitors vendors and internal stakeholders.

• Coordinate meetings town halls and operational reviews.

• Prepare meeting agendas take minutes and track action items.

• Foster effective communication between warehouse operations and corporate departments.

QUALIFICATIONS

• High school diploma or equivalent required

• 3 years of experience in office management executive administration or warehouse administration.

• Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook).

• Strong organizational time management and multitasking skills.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Experience working in a warehouse distribution manufacturing or logistics environment preferred.

The successful candidate will embrace Vertivs Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus

• Operational Excellence

• High-Performance Culture

• Innovation

• Financial Strength

OUR BEHAVIORS

• Own It

• Act With Urgency

• Foster a Customer-First Mindset

• Think Big and Execute

• Lead by Example

• Drive Continuous Improvement

• Learn and Seek Out Development

• Promote Transparent & Open Communication