Office Manager

We begin with dreams. Dreams drive our motivation. Dreams are our future. The worlds dreams peoples dreams our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the worlds and peoples tomorrows; the worlds first the worlds best technologies and products; we will continue our part in creating a better society.

Job Summary

The sky is no longer the limit as Nidec takes its technology off the ground and into the Aerospace market. As an Office Manager with the Nidec Aerospace team you will play a vital role in supporting daily operations fostering an organized and efficient workplace and helping create an environment where our teams can thrive while developing cutting-edge electric propulsion systems for the next generation of sustainable aviation.

Nidec is the worlds leading electric motor manufacturer and a true pioneer in electrification across a wide array of industries since its foundation in 1973 ranging from appliances and energy infrastructure to ground transportation. Nidec Aerospace is a newly created Joint Venture between Nidec and Embraer which intends to take a leading role in the Electrification of Aircrafts. We are well-positioned and excited to support the aerospace industry in its ambitious transition to net-zero carbon emissions by 2050.

The ideal candidate will embody Nidecs key pillars of Passion Enthusiasm and Tenacity with their passion to learn enthusiasm to exceed market expectations and tenacity to solve complex technical issues. From ideation to production you will work with a diverse and experienced team of design engineers to support aerospace industry leaders and spearhead technological advances in transport decarbonization.

Job Description

The Office Manager serves as a trusted partner to executive leadership while overseeing the day-to-day operations of our Atlanta office. This highly visible role requires exceptional organizational skills sound judgment professionalism and the demonstrated ability to interact confidently with executive leaders customers board members and external business partners. The ideal candidate anticipates needs before they arise thrives in a fast-paced environment manages competing priorities with ease and handles sensitive proprietary and export-controlled information with the highest level of discretion.

This position serves as the face of the office ensuring an exceptional experience for employees customers and visitors while supporting executive leadership coordinating office operations and driving administrative excellence across the organization.

Location: 100% In office 40/60% between Midtown Atlanta office and our Norcross Lab located in Georgia.

Essential Duties & Responsibilities

Executive Support

• Provide administrative support to the leadership team and other team members including complex calendar management meeting coordination and prioritization of competing demands.
• Coordinate domestic and international travel arrangements itineraries and related logistics for special events.
• Support highvisibility or timesensitive initiatives requiring expert coordination
• Track deliverables milestones and followups across multiple stakeholders
• Maintain confidential business information with professionalism and discretion
• Support executive leadership meetings board activities and other high-level business events.
  

Office Management & Reception

• Serve as a key partner to site leadership in enhancing workplace culture employee engagement and overall employee experience.
• Oversee day-to-day office operations to ensure an efficient safe and welcoming workplace
• Serve as the primary point of contact for visitors vendors deliveries and office inquiries.
• Coordinate executive-level customer visits and ensure a professional and welcoming experience for external stakeholders.
• Coordinate office maintenance vendors repairs security access and facility related needs.
• Coordinate cross-functional projects and ensure timely completion of assigned action items deliverables and follow-up activities.
• Manage and replenish office supplies kitchen inventory beverages and workplace amenities.
• Lead planning and execution of customer visits executive meetings employee engagement activities and special corporate events.
• Support onboarding logistics for new employees including workspace readiness and office orientation.
• Collaborate with HR IT and local leaders to continuously improve office operations and employee experience.
• Manage office operating budgets and monitor expenditures related to supplies events facilities travel and workplace services.
• Coordinate purchase requisitions vendor onboarding invoice processing and other procurement-related administrative activities.
  

Qualifications
Education & Experience

• High school diploma or equivalent required
• Associate or bachelors degree in business administration or a related field preferred
• 5 years of progressively responsible experience in administrative support executive support office management or business operations.

Knowledge Skills & Abilities

• Advanced knowledge of administrative executive support and office management practices
• Advanced proficiency with Microsoft Outlook Teams Excel PowerPoint and other business systems.
• Exceptional organizational prioritization and multitasking skills
• High level of professionalism discretion and business judgment
• Strong written and verbal communication skills
• Ability to work independently with minimal direction
• Strong problemsolving and decisionmaking capabilities

Additional Job Details

Management M2

Organizational Impact
Works to achieve operational functional and/or business targets within team with direct impact on departmental or job family results
Delivers operational results that have impact on the immediate or short-term results (e.g. less than 1 year) for the department and/or job family group
Plans and establishes goals and objectives for a team typically comprising of intermediate-level professionals and entry level professionals
Communication & Influence
Communicates with parties within and occasionally outside of own department or job family which may include external clients or partners depending upon the job area
Requires ability to influence others outside of own job area on policies practices and procedures
Innovation & Complexity
Responsible for making moderate improvements of processes systems or products to enhance performance of the job area
Problems are difficult and moderately complex and typically impact multiple departments or job family
Problems are typically solved through drawing from prior experience and analysis of issues
Leadership & Talent Management
Manages a team typically comprising of intermediate-level professionals and entry level professionals
Leads directs and reviews the work of team members in order to accomplish operational plans and results
Typically has hiring firing promotion and reward authority within own area in accordance with manager review and approval
Knowledge & Experience
Requires practical knowledge in leading and managing the execution of processes projects and tactics within one job area
Typically has advanced knowledge and skills within a specific technical or professional discipline with understanding of the impact of work on other areas of the organization
Typically has a bachelors degree or equivalent professional certification and 5 years of prior relevant experience

Equal Employment Opportunity and Affirmative Action at Nidec
Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age gender gender identity sexual orientation race color genetic information religious creed national origin physical or mental disability protected veteran status or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant please visit the following website: Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.