Office Manager Administrative Assistant

Department: Corporate

Job type:Full Time Exempt

Who We Are

Impiricus is the first and only AI-powered HCP Engagement 2025 Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources reduce go-to-market costs and accelerate patient access to the treatments they need.

With our unique access to the largest opted-in network of HCPs their insights and clinical expertise we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear reliable and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000 trusted HCP advisors we ensure every interaction is clinically meaningful ethically grounded and leads to better patient care.

Job Summary

The Office Manager/Administrative Assistant is responsible for delivering an exceptional workplace experience while providing flexible administrative support to the Executive Assistant team and executive leadership. This role serves as a trusted operational partner ensuring the office runs efficiently and providing seamless backup support during Executive Assistant vacations PTO and periods of increased business demand.
This individual will manage day-to-day Atlanta office operations coordinate meetings and events conduct research support executive initiatives and contribute to cross-functional projects. The ideal candidate is highly organized proactive adaptable and thrives in a fast-paced high-growth environment where priorities can shift quickly.

Duties/ Responsibilities:

• Serve as the primary point of contact for daily office operations.
• Maintain a welcoming organized and fully functioning office environment.
• Coordinate office vendors building management deliveries and maintenance requests.
• Manage office inventory supplies snacks beverages and kitchen organization.
• Oversee conference rooms meeting technology room scheduling and office equipment.
• Coordinate new hire workspace setup and onboarding logistics.
• Support employee experience initiatives celebrations and office culture.

Executive Assistant Support

• Provide secondary administrative support to Executive Assistants across the leadership team.
• Provide vacation PTO and backup coverage for Executive Assistants to ensure seamless support for executives.
• Assist with calendar management scheduling meeting logistics and travel coordination if needed.
• Prepare meeting materials agendas presentation decks and executive briefing documents if needed.
• Conduct research for executive requests vendor evaluations benchmarking and special projects.
• Support expense reporting document preparation and administrative follow-up.
• Coordinate executive gifts catering hospitality and other executive support requests.
• Manage ad hoc administrative operational and cross-functional projects with minimal supervision.
• Partner with Executive Assistants to improve processes maintain documentation and ensure continuity of support across the executive team.
• Handle confidential information with professionalism discretion and exceptional attention to detail.

• 3 years of Executive Assistant Office Manager or Administrative Operations experience.
• Experience supporting senior leaders in a fast-paced startup or technology environment is preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities while maintaining attention to detail.
• High level of professionalism and discretion with confidential information.
• Proficiency with Google Workspace Slack Microsoft Office Zoom and modern collaboration tools.
• Experience coordinating travel meetings and corporate events.

The base salary range for this role is$45000 - $55000

Where you land within the range will reflect your skills experience and location while keeping team parity in mind and leaving room for future growth.

Important Notice

To protect candidates please note that all communication from our team will come directly from an @ email address. We do not engage third party recruiters to schedule interviews for this role. If you receive outreach from anyone outside of our domain claiming to represent Impiricus please disregard and let us know by forwarding the message to

Benefits:

Impiricus focuses on taking care of our teammates professional and personal growth and well-being.

Healthcare: Medical dental and vision coverage for you and your dependents on-demand healthcare concierge
HSA FSA & DCFSA: Pre-tax savings options for healthcare and dependent care with monthly employer contributions to HSA (if enrolled in a high-deductible plan)
Coverage & Protection: 100% paid short- and long-term disability plus life and AD&D insurance
Flexible Time Off: Take the time you need with a flexible vacation policy recharge your batteries your way
Parental Leave: Paid parental leave to spend time with your newborn adopted or foster child (available after 6 months)
Your Work Your Way: If youre close to an office we encourage spending some time in-person to collaborate and connect. If not remote is always an option
401(k): Save for your future with tax advantages (and company match!)

Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.