Office CoordinatorSr. Administrative Assistant

Overview:

Responsibilities:

• Prepares meeting agendas for assigned staff assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed
• Schedules and organizes activities such as meetings travel conferences and interviews
• Answers phones distributes mail and processes expense reimbursement for assigned staff
• Under minimal supervision performs desktop publishing activities of both routine and advanced nature for reports correspondence and presentations
• Supports other teams such as Marketing with various administrative tasks
• Provides coverage for reception on a regular basis
• Monitors office supplies inventory and places orders
• Reconciles office credit card charges
• Assists in relationships with building management and facility vendors including cleaning and security services
• Coordinates and plans office activities such as parties and celebrations
• Serves as an HR touchpoint such as assisting in the onboarding process and paperwork for new hires
• Coordinates with the Information Technology team with regards to office technology needs
• Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff visitors and clients
• Responsible for opening the office each morning

Qualifications:

• High school education; college level preferred
• Typically with 5 years of related experience
• Experience in MS Office Suite including Outlook Word Excel PowerPoint Salesforce and Teams
• Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
• General knowledge of Bluebeam software preferred
• Strong interpersonal skills and the ability to interact with all levels of staff
• Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
• Ability to communicate in a clear concise and professional manner both verbally and in writing
• Ability to proactively problem-solve and collaborate on innovative solutions
• Ability to work in a team environment
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to work on multiple projects at the same time
• Ability to effectively meet deadlines at expected quality

If you currently work for HKS please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran