Office Coordinator

SOJOURNER HOUSE OPERATIONS

Office Coordinator Department Operations Reports to Senior Director of Operations Location Providence RI Multi-Site Support Status Full-Time In-Person (MondayFriday) Non-Exempt Salary $25$28/hour based on experience

About Sojourner House Sojourner House is a nonprofit organization dedicated to supporting individuals and families impacted by domestic violence and sexual assault. Through housing advocacy education and community-based services we help survivors rebuild safe and stable lives. Our administrative offices support the staff who deliver these critical services and creating a welcoming organized and supportive workplace is an important part of that work.

Position Summary The Office Coordinator is an essential member of the Operations Department and helps keep Sojourner Houses administrative offices connected organized welcoming and running smoothly.

This role serves as a key point of support for staff and may also be one of the first faces visitors vendors and community partners encounter. The Office Coordinator balances front-facing service with the behind-the-scenes coordination that keeps day-to-day operations moving.

This is a hands-on varied position for someone who is organized approachable dependable comfortable with technology and willing to take initiative. The ideal candidate enjoys helping people solving everyday problems and following tasks through to completion.

What You Will Do

Office & Visitor Support

Serve as a welcoming point of contact for staff visitors vendors and guests. Answer and route administrative phone calls and emails appropriately. Support shared calendars meeting coordination room preparation and general administrative

needs. Help maintain professional welcoming and well-organized administrative offices.

Technology & Administrative Systems

Provide first-line support for routine staff technology and office-equipment needs. Support routine user account administration and employee technology setup. Assist with phones computers printers and other workplace technology. Coordinate with external technology and telecommunications providers and escalate issues when

appropriate.

Employee & Operations Support

Support Operations-related onboarding and offboarding activities.

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SOJOURNER HOUSE OPERATIONS Coordinate employee access equipment and workplace resources. Assist staff with routine administrative and workplace needs. Provide general administrative and project support to the Operations Department.

Mail & Multi-Site Coordination

Collect sort distribute and coordinate organizational mail and deliveries. Help move materials and information between Sojourner House locations. Complete local administrative errands and transport organizational materials as needed. Handle organizational documents and materials with appropriate care and discretion.

Supplies & Office Resources

Monitor and coordinate office supplies and administrative inventory across locations. Support purchasing organization and distribution of workplace resources. Help ensure shared spaces remain stocked clean organized and ready for staff and visitors. Identify office needs and take appropriate action or route concerns to the right person.

Vendor & General Operations Coordination

Serve as a point of contact for designated administrative vendors and service providers. Coordinate routine service needs deliveries appointments and follow-up. Track outstanding requests and communicate updates as needed. Support additional Operations priorities and projects as assigned.

What Were Looking For 12 years of administrative office coordination operations customer service or similar

experience preferred. Strong organizational skills attention to detail and follow-through. Comfort using technology and learning new systems. Familiarity with Google Workspace or similar productivity tools. Strong written and verbal communication skills. A warm professional and service-oriented approach. Ability to manage competing priorities and frequent interruptions. Ability to work independently while recognizing when an issue should be escalated. Sound judgment and discretion when handling confidential information. Comfort with both desk-based administrative work and hands-on office support. Valid drivers license and reliable transportation for local travel between Sojourner House

locations. Successful completion of a background check.

Work Environment & Travel This position is fully in-person and provides support across multiple Sojourner House locations. The role combines computer-based administrative work front-office responsibilities local travel and hands-on office support. The employee must be able to move throughout office and storage areas and transport routine office supplies and materials. Reasonable accommodations will be provided in accordance with applicable law.

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SOJOURNER HOUSE OPERATIONS

How to Apply Please submit a resume cover letter and 23 professional references to the subject line Office Coordinator. Applications will be reviewed on a rolling basis.

Sojourner House is an equal opportunity employer. All qualified applicants will receive consideration without regard to race color religion gender gender identity or expression sexual orientation national origin disability age or veteran status.