Office Coordinator

NetWorth Realty of Portland is Seeking an Office Coordinator!

Are you the glue that holds everything together The person who magically knows where every file form and missing pen is Can you juggle multiple priorities keep transactions moving and still answer the phone with a cheerful Hello! Then this is the job for you!

NetWorth Realty of Portland is looking for a highly organized detail-orientedOffice Coordinator to help keep our office running smoothly and support our agents clients and leadership team.

Recruiting and Hiring:

• Manage the full candidate experience from application to onboarding ensuring timely and professional communication
• Review incoming applications screen candidates and coordinate interviews with the manager
• Maintain accurate candidate records and update hiring pipelines in the applicant tracking system
• Assist with scheduling interviews preparing candidate materials and facilitating a smooth interview process
• Support onboarding by preparing new hire paperwork coordinating start dates and ensuring new team members feel welcomed and prepared
• Help promote open roles through job postings outreach and recruiting platforms

• Answer incoming calls with a courteous and friendly demeanor
• Maintain and organize office supplies order inventory and coordinate office equipment maintenance
• Sort and distribute incoming mail and process outgoing mail
• Manage office calendars scheduling appointments and meetings for the manager and associates
• Perform clerical duties such as data entry document filing and preparing correspondence forms and reports
• Manage calendars for key transaction deadlines including inspection periods earnest money due dates and closing schedules

• Deposit checks and assist in tracking incoming wires
• Create and maintain databases for office metrics team performance and property profit analysis
• Record and submit monthly expenses through Expensify
• Manage office subscriptions and recurring services including internet water delivery RMLS dues and other vendor accounts

• Coordinate with utility companies post-closing to ensure account accuracy
• Order and distribute gifts for clients and office team members
• Coordinate with photographers and other vendors to support property listings
• Help maintain exceptional service standards for clients and business partners

• Coordinate office events client appreciation events sponsored events dinners and outings
• Plan travel arrangements for manager meetings and office trips
• Organize and support weekly office meetings
• Help foster a positive organized and energetic office culture

• Excellent verbal and written communication skills
• Exceptional organizational skills with strong attention to detail
• Ability to multitask and manage competing priorities while meeting deadlines
• Strong interpersonal and customer service skills
• Proficiency in Microsoft Office Suite and related software
• Ability to work independently and proactively solve problems
• Fluent in English (reading writing and speaking) required. Spanish fluency is a plus!
• Reliable transportation required
• High school diploma or equivalent required
• Two years of office administration clerical or real estate experience preferred
• Ability to sit at a desk and work on a computer for extended periods
• Ability to lift up to 25 pounds

• Competitive pay:$22/hour commission opportunities
• Benefits:401(k) opportunity and employee assistance programs
• Professional growth and development opportunities
• A supportive collaborative team that values your contributions
• The opportunity to be a key part of a growing and dynamic real estate office

NetWorth Realty of Portland is an Equal Opportunity Employer.

Details: Hourly Non-Exempt Part-Time Non-Supervisory
Schedule:Part-Time
Location: 5538 SE 22nd Ave Portland OR 97202